- Country: Erbil, Iraq
- No of vacancies: N/A
- Salary: N/A
- Organization: UNDP
- Gender: Both
- Deadline: 2024-01-16
Duties and Responsibilities
Implement sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.
- Ensure full compliance of procurement activities with UNDP rules, regulations, policies, through implementation of effective internal controls.
- Elaborate the contents of internal procurement Standard Operating Procedures (SOPs) and map CO procurement business processes in consultation with direct supervisor and office management.
Organize procurement processes for CO, projects, and other UN Agencies.
- Provide guidance and inputs to the project team on procurement plans for the country office and projects.
- Prepare and conduct RFQ, ITB or RFP, and receive and evaluate quotations, bids or proposals in full compliance with UNDP rules and regulations.
- Prepare Purchase orders and contracts in and outside e-procurement, prepare recurring purchase orders for contracting services, and create vendors and buyer profiles in e-procurement.
- Serving as a secretary of the tender procurement processes of the Projects’ procurement activities including: prepare all procurement documents, distribute and present relevant documentation to the members of the committee; coordinate procurement evaluation committee meetings; prepare procurement evaluation committee reports as well as maintain records of all documentation and reports.
- Prepare submissions for internal procurement review committees (CAP, RACP, and ACP).
- Prepare reports on procurements in CO.
- Implement or partake in joint procurement processes for the UN agencies in line with the UN reform.
- Implementation and maintenance of the Share-point online archiving tool of procurement activities of the Projects to record and archive the electronic documents.
Implement sourcing strategies to find best values in the marketplace and align purchasing strategy to project and CO goals.
- Develop and update rosters of suppliers.
- Implement supplier selection and evaluation.
- Constribute to conducting market research for the procurement cases of the relevant Projects.
- Support in management of e-procurement module (Quantum).
Facilitate procurement knowledge building and knowledge sharing in CO.
- Organize procurement training for operations and project staff.
- Organize procurement training for vendors on e-procurement modules.
- Synthesize lessons learned and best practices in procurement.
- Make sound contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Under the overall guidance of the DRR Operations and direct supervision of the Procurement Specialist, the Procurement Associate ensures execution of effective, efficient and transparent procurement services and processes in CO. S/he promotes a client-focused, quality, and results-oriented approach in the Unit.
Competencies
| Core | |
| Achieve Results: | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline |
| Think Innovatively: | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements |
| Learn Continuously: | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback |
| Adapt with Agility: | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible |
| Act with Determination: | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident |
| Engage and Partner: | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships |
| Enable Diversity and Inclusion: | LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination |
Cross-Functional & Technical competencies
| Thematic Area | Name | Definition |
| Procurement | Sourcing |
|
| Procurement | Financial Analysis |
|
| Procurement | Procurement Management |
|
| Procurement | Stakeholder Management |
|
| Business Management | Customer
Satisfaction/Client Management |
|
| Business Management | Risk Management |
|
| Business Management | Communication |
|
Required Skills and Experience
Education:
- Secondary education is required
- A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement.
- CIPS level 2 is mandatory
Experience:
- Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of relevant progressively responsible administrative experience is required at the national and international level. Experience in public sector procurement of goods and services would be an advantage.
- Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems such as ERP.
- Procurement working experience with UN/UNDP or an international organization is desirable.
- Procurement related certifications are highly desirable.
- Demonstrated ability to thrive within a complex multicultural and multinational environment strongly preferred.
Language requirements:
- Fluency in English is required.
- Fluency in Kurdish and/or Arabic languages is desirable.
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