• Country: Brasilia, Brazil
• No of vacancies: N/A
  
• Salary: N/A
• Organization: UNDP
• Gender: Both
• Deadline: 2024-01-24

Duties and Responsibilities

IV. Scope

Under the overall guidance of the Deputy Representative and direct supervision of the Programme Analyst for Governance and Participation, and in coordination with the Ministry of Women the consultant will implement the following tasks/activities:

Task 1 “Enhance the Ministry’s team capacity to apply international protocols, procedures and etiquette for G20 Ceremonies and Events”

1. Develop and implement a one-day workshop to streamline the team’s knowledge
2. Develop and implement training workshops as requested
3. Revise the Ministry’s checklist for the development of an events and ceremonies protocols and procedures checklist
4. Prepare guidelines and manuals to support capacity development
5. Provide on-the-job coach to the Ministry’s team in preparation for events and ceremonies

Task 2 “Support planning of ceremonies, sessions, receptions and other activities hosted by the Working Group on the Empowerment of Women”:

1. Revise and provide technical advisory for the elaboration of briefings, run-of-the show and programmes to ensure standard protocols and etiquettes are observed – including the arrangement of leaders and delegations is in line with protocol and the appropriate order of precedence, arrangement of flags, national anthems, formal greetings and welcome speeches, time-keeping strategies
2. Provide technical support to the UN Women’s team, as requested

Task 3 “Manage and systematize knowledge”

1. Systematize guidelines and lessons learned and develop knowledge products, with a view to share knowledge with the Ministry of Women, the Brazil Country Office and other UN Women’s units.

V. Deliverable products:

*All reports should be submitted in English or Portuguese language and include the full set of supporting documents, such as training agendas and methodologies, handouts, lists of participants, etc. The supporting documents can be submitted in Portuguese.

UN Women will review and provide feedback/approval within 5 working days. In case feedback is provided, UN Women will approve deliverables after feedback is incorporated and deliverable is considered final.

VI.  Contract execution arrangements

Payments for the services will be made after the delivery of each product established in the table above upon certification of a satisfactory performance by UN Women in accordance with the established schedule.

Payments will be processed within 10 working days after the final approval of the deliverable and submission of the signed Certification of Payment form.

When processing the last payment, it must be accompanied by the consultant Performance Evaluation.

The SSA establishes that the remuneration for this contract type is an all-inclusive fee, the organization will not be liable for additional cost or benefits. Hence, it is the responsibility of the consultant to take out adequate medical insurance for the duration of the contract and it is recommendable that the policy includes coverage for COVID-19 related illness. The medical coverage should be international when the contract requires missions or international assignment.

If selected for this post, proof of medical coverage should be presented within the first two months of the contract.

No travel is expected for the development of the present consultancy.

The consultant will be responsible for the travel and per diem (accommodation, meals, transfers/transportation, communication, and other related costs). Such costs will be later reimbursed, subject to presentation and approval of supporting documents (quotation, invoices and vouchers). The per diems must be included in the fees, in the financial proposal, and expenses with accommodation, meals, transfers/transportation, communication, and other related costs will not be reimbursed separately.

Air travel will be the most direct and economical route: The default route will be the most direct route between the traveller’s service location and the travel location. However, the most economical route will apply when:

(a) the cost of the most direct route is 25% or more higher compared to the most economical route; and

(b) the travel time for the most economical route does not exceed the most direct route by four (4) hours or more.

For all air travel, the traveller will receive the most economical (lowest) fare in the applicable class of service, including restrictive, non-refundable airfares.

Travel arrangements and reimbursement requests will follow the UN Women Travel Policy, which will be shared by the supervisor at the start of the contract.

The consultant on official travel, regardless of the destination, must obtain authorization through the UNDSS/TRIP prior to travel in accordance with the UN security policy.

Prior to going on mission consultants/individual contractors should provide a signed “Statement of good health” to confirm their insurance coverage and inoculations.

VII. Inputs

The consultant is expected to work remotely during the assignment on an intermittent basis, as required by her/his supervisor. The consultant is expected to work using her/his own computer remotely and be available for the presential and virtual meetings with UN Women and the Ministry of Women when required. The consultant may access UN Women Office to use printer or scanner upon agreement with the supervisor.

UN Women will provide the consultant with background materials related to the assignment, logistical and coordination support for the organization of meetings with key stakeholders and partners.

VIII. Performance monitoring and evaluation

The work and performance of a consultant will be evaluated and monitored by the Supervisor on a regular basis to ensure the contractual obligations have been fully met. The consultant will maintain permanent coordination with her/his supervisor to execute and develop the products requested by this consultancy effectively. S/he will also provide information as requested within the framework of the terms of reference.

Performance indicators

Consultant’s performance will be evaluated against such criteria as: timeliness, responsibility, initiative, communication, accuracy, and quality of the products delivered. The evaluation will be carried out and cleared by the supervisor which will also be the basis for payment on a delivery-by-delivery basis to the consultant.

Competencies

IX. Values and competencies

Organizational Values and Principles 

• Respect for Diversity: Demonstrate recognition of the organization’s multicultural nature and its staff’s variety. Demonstrates international perspective, appreciation of difference in values and learning from cultural diversity.
• Integrity: Demonstrate consistency in upholding and promoting UN Women’s values in actions and decisions, following the United Nations Code of Conduct.
• Professionalism: Demonstrate professional competence and experience in the knowledge of their substantive areas of work.

Core competencies

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional competencies:

• Excellent partnership skills.
• Good teamwork skills.
• Understanding of the gender equality agenda

Required Skills and Experience

X. Requirements

For the applicant to be considered, applicants must meet the following qualifications and requirements:

Mandatory:

Education

• University Graduate Diploma (university bachelor’s degree) in International Relations, Public Relations, Administration, Social Communication or other related fields

Professional Experience

• At least two years of demonstrable experience in the field of protocol and ceremonial of international events, including event planning, protocol and etiquette at international events
• At least 2 years of experience in working with government bodies

Languages and other skills

• Proficiency in MS Office
• Fluency in Portuguese and English is mandatory

Desirable:

Professional Experience

• Experience working with Gender Equality and Women’s and Girls’ Empowerment issues.
• Experience in developing and conducting training is an asset
• Previous experience with United Nations Agencies and/or International Organizations desirable

Languages and other skills

• Fluency in Spanish is desirable

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