• Country: Brasilia, Brazil
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: UNDP
• Gender: Both
• Deadline: 2024-01-24

Duties and Responsibilities

· Organize Financial routine of the Travel Unit;

· Payment of travel agency invoices, Daily Subsistence Allowance and Ground Transportation Fee to travelers;

· Vendors analysis, creation;

· Purchase orders creation;

· Support requirements air tickets reimbursement;

· Bank transactions (DSA & TE) Atlas T&E Dashboard confirmation;

· Customer services;

· Provides support information for Cost Recovery processes;

Travel Administrator System Support

· Support Travel System briefs on issues related to travel such as administrative matters, visas information, security, procedures, support projects in solution of processes and best practices dissemination;

· Analyze quotation received form travel agents and airlines companies under UN Polices and procedures;

· Provides training and knowledge sharing in Travel policies, systems operations; Support projects in solution of processes and best practices dissemination;

Improvements of Travel Agency relationship

· Provides reports to improve the liaison with travel agency and airlines in term of confirm bookings, discuss excess baggage charges, etc. and issues tickets in a timely manner.

· Supports negotiations of low-cost fare arrangements with the travel Agency to obtain the benefits of travel cost savings for client Agencies;

· Supports in the registration and evaluation of the Travel Agency Services quality and SLA metrics;

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

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