- Country: Sarajevo, Bosnia and Herzegovina
- No of vacancies: N/A
- Salary: N/A
- Organization: UNDP
- Gender: Both
- Deadline: 2024-01-29
Position Purpose
Under the guidance and direct supervision of the Assistant Resident Representative/Head of Operations, the Finance Analyst provides leadership in execution of financial services in the CO ensuring effective and transparent utilization of financial resources and integrity of financial services. The Finance Analyst promotes a client-oriented approach consistent with UNDP rules and regulations.
The Finance Analyst supervises and leads the support staff of the Finance Unit (three Finance Associates and UNV). The Finance Analyst works in close collaboration with the operations, programme and project teams in the CO, GSSC and UNDP HQs staff for resolving complex finance-related issues and information delivery.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration
Duties and Responsibilities
- Provides analytical inputs for administration and implementation of operational and financial management strategies, adapts processes and procedures
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- Managing and leadership of the Finance Unit;
- Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
- CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with office management.
- Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects, monitoring of financial exception reports for unusual activities, transactions.
- Analysis and elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management.
- Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNDP staff at Headquarters/GSSC of the results of the investigation when satisfactory answers are not obtained.
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- Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement
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- Provide input to the elaboration of proposals for planning of financial resources of the CO.
- Prepare and monitor budgets. Provide regular analysis and reporting on the budget approvals and the delivery situation of management projects.
- Establish development projects’ budget preparation/modification monitoring system; and monitor and report on control of budgetary status versus authorized spending limits (ASL) and budget delivery levels.
- Ensure administration of control mechanism for management projects by monitoring budgets, preparing and modifying budgetary status versus ASL, and follow up with HQ on ASL for projects.
- Organize cost-recovery and DPC mechanisms for services provided by UNDP ensuring the preparation of pro-forma invoices for UN agencies in ERP and monitor through the ERP tracking system. Ensure cost-sharing financing contributions are properly transferred to UNDP on a timely basis.
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- Ensures proper control of CO accounts
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- Proper control of the supporting documents for payments.
- Analysis and elaboration of proposals for the internal expenditures control system which ensures that invoices processed are matched and completed, transactions are correctly recorded and posted in Corporate management system; payrolls are duly prepared; MPOs, travel claims, and other entitlements are duly processed, and receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNDP policies and procedures.
- Ensure accuracy of payroll documentation and timely submission to bank on monthly bases.
- Coordination and control of accounts closure.
- Timely corrective actions on unposted invoices, including the invoices with budget check errors, match exceptions, unapproved invoices.
- Timely response to HQ and GSSC requests to resolve financial data issues.
- Timely corrective actions on Oracle submission of request, follow up on unpaid request and other enquiries from GSSC.
- Timely VAT reimbursements, payment of GLOC by the Government.
- Act as Treasury Focal Point for Signatory panel, keeping all signatory panels accurate and updated.
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- Ensures proper CO cash management functioning
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- Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
- Daily review of zero-balance account bank statements in corporate management system to monitor imprest level; identification and recording of contributions.
- Alternate to ARR/Head of Operations as primary contact with local bank management on routine operational matters.
- Act as a member of bank signatory panel.
- Transaction and stop payment initiation on internet banking systems.
- Monitor timely and accurate preparation of inputs for bank reconciliations.
- Monitor and control bank transfers and deals for approval and settlements.
- Timely preparation of monthly cash flow forecast for use by ARR Head of Operations. Liaison with UN Agencies to obtain estimate of their cash requirements.
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- Ensures facilitation of knowledge building and knowledge sharing in the CO
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- Organization of trainings for the operations/ projects staff on Finance.
- Synthesis of lessons learnt and best practices in Finance.
- Sound contributions to knowledge networks and communities of practice.
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| The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. |
| Supervisory/Managerial Responsibilities: Staff member supervisees finance associate staff |
Competencies
| Core |
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| Achieve Results |
LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work |
| Think Innovatively |
LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking |
| Learn Continuously |
LEVEL 2: Go outside comfort zone, learn from others and support their learning |
| Adapt with Agility |
LEVEL 2: Adapt processes/approaches to new situations, involve others in change process |
| Act with Determination |
LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously |
| Engage and Partner |
LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships |
| Enable Diversity and Inclusion |
LEVEL 2: Facilitate conversations to bridge differences, considers in decision making |
Cross-Functional & Technical competencies
| Thematic Area |
Name |
Definition |
| Business Management |
Customer Satisfaction/Client Management
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- Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns
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| Business Direction & Strategy |
Business Acumen |
- Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome. Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks.
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| Business Development |
Knowledge Facilitation |
- Ability to animate individuals and communities of contributors to participate and share, particularly externally
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| Finance |
Accounting (General) |
- Knowledge of accounting concepts, principles, regulations, policies and ability to apply this to strategic and/or practical situations.
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| Finance |
Budget Management |
- Ability to support budgetary aspects of work planning process, drawing and management of team budgets
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| Finance |
Audit Risk Management |
- Ability to address audit issues raised in the course of an audit and propose solutions in order to ensure a true and fair audit opinion is achieved.
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| Finance |
Financial Risk Management |
- Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating action. Understands risk and reward in relation to collaborative and commercial projects. Ensures a culture of positive risk management
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Required Skills and Experience
| Education |
- A professional accounting qualification from an internationally accredited institute of accountancy, and/or Advanced (Master’s) University Degree in Finance and/or Accounting is required. Candidates with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage.
- Bachelor’s Degree in Finance and/or Accounting with additional two years of experience will be given due consideration.
- Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete the Finance Training and Certification Programme (FTCP), if recruited.
- Candidates satisfying the two above criteria are exempted from undertaking the UNDP Advanced Accountancy and Finance Test (AAFT).
- Candidates with MBA or masters in finance with no accountancy qualification but with relevant experience must successfully undertake the UNDP Advanced Accountancy and Finance Test (AAFT) to be eligible for shortlisting.
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| Experience, Knowledge, and Skills |
- Up to 2 years (with master’s degree) or 2 years (with bachelor’s degree) of relevant experience in providing financial management services, and/or managing staff and operational systems.
- Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP financials and database packages.
- Experience of IPSAS and/or IFRS is required for external candidates.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Treats all people fairly without favoritism
- Ability to identify discrimination, address it, and maintain an enabling working environment based on fairness, respect and freedom from any forms of harassment and abuse.
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| Language Requirements |
- Proficiency in English and official languages of the country (Bosnian/Croatian/Serbian).
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