• Country: Nur-Sultan, Kazakhstan
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: UNDP 
• Gender: Both
• Deadline: 2024-01-20

Scope of Work 

• Support the project team to ensure effective project planning and implementation. 
• Assist in planning, coordinating and tracking all project activities.
• Assist in relevant research related to the implementation of the project activities.
• Assist in the preparation of project work plan and TOR for subcontracts.
• Follow-up on the timely submission of deliverables from  national and international experts and institutions (in consultation with the PM).
•  Review, edit, and ensure compliance of the submitted drafts and final reports with project document.
•  Managing and centralize all project information and reports provided by consultants, surveyors, and other data sources.

• Provide support to the effective monitoring and reporting on progress of project implementation.
• Provide assistance in preparation of inception, progress and final reports, manuals, communications, press releases and awareness material;
• Assist in preparing for meetings and presentations, draft minutes of the meetings;
• Coordinate logistics for field work, schedule and participate in conferences, workshops and events
• Draft correspondence in English and Russian, and follow up on correspondence.
• Maintain an up-to-date filling structure for all documents activities of the project.
• Coordinate with NDA and oversee administrative support activities
• Oversee all work activities of administrative support aspect
• Keep track of project expenditures and finances and liaise with  UNDP and GCF on financial matters.
• Enter data, develop and maintain the project  webpage
• Assist the NDA in any related administrative tasks that are requested on ad-hoc basis.
• Perform additional tasks within scope of work and as required by the Project Manager

4.   Institutional Arrangement: 

The Project Associate works under the general supervision of the Project manager and collaborates closely with the Project staff and Operational Unit.

5.    Competencies

Core

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies 
Business Management 
Working with Evidence and Data
Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making
Business Management 
Digital Awareness and Literacy
Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed
Business Management 
Customer Satisfaction/Client Management
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
Business Management
Communication
Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media, and other appropriate channels.
Business Management 
Monitoring
Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
Technical – Finance 
Budget management
Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Minimum Education requirements

• Secondary Education is required
• University degree in Business Administration, Finance, Economics, Management or relevant related field will be given due consideration but not a requirement

Minimum years of relevant work experience 

• Minimum 6 years (with secondary education) or 3 years (with Bachelor’s degree) of progressively responsible experience dealing with logistical and administrative aspects in national and/or international project coordination is required.

Required skills 

• Relevant years of experience in finance and administration support of donor projects.
• Relevant years of experience in taking notes during meetings and coordinating logistics for field work, conferences, workshops and events.
• Experience in ITC technologies (related software, phone, fax, email and internet) and good command of MS Office.

Desired skills 

• Working experience within an international agency is an asset.

Required Language(s):

Fluency in English and Russian. Kazakh is an asset

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