• Country: Beirut, Lebanon
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: UNDP
• Gender: Both
• Deadline:  2024-01-20

Position Purpose

The primary objective of the deployment of the UNDP FSS is to advise on the protection of, and minimizing the risk to, UNDP personnel, eligible dependents, property and operations in all locations while simultaneously enabling UNDP programme delivery throughout the country. This will be achieved through:

• Advising that UNDP security support should feature prominently in the programming process at country office level as well as in the case of each individual project, from project identification, planning, budgeting, implementation and right through to monitoring and evaluation.
• Strengthening the security arrangements of UNDP and maintaining a security network of international and national security personnel.

Under the strategic guidance and supervision of the Resident Representative (RR) or Deputy Resident Representative (DRR), the Field Security Specialist (FSS) provides leadership support in security management and policy guidance to enable effective UNDP programme delivery throughout a large and/or complex country within the framework of UN and UNDP security policies and procedures while protecting and minimizing risk to UNDP personnel and operations in covered locations.  The FSS ensures the mainstreaming of security and costs into all programming processes at the country office level as well as for individual projects; and maintains a security network of international and national security personnel. The Security specialist will manage the security team and closely works with field security clerks in the office and and field offices.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Provide leadership support in security management and policy guidance to enable effective UNDP programme delivery throughout a large and/or complex country within the framework of UN and UNDP security policies and procedures while protecting and minimizing risk to UNDP personnel and operations in covered locations.

• In consultation with the UN Department of Safety and Security (UNDSS) and UNIFIL security team in the Country Office, support and conduct security risk management for the UN Security Management Systems (SMS) and UNDP Programmes.
• Ensure the mainstreaming of security and security costs into all levels of programme design, implementation and delivery through the substantive monitoring of ongoing and future projects, programmes and costs; and provide innovative and proactive support, direction and solutions in complex situations where required. Serve as permanent member of project appraisal committee (PAC).
• Contribute substantively to the UN SMS-wide security risk management process in designated/security area. Ensure security support needs are identified and provided based on review of possible impacts of potential security factors and trends on UNDP planning, programme design and delivery as well as the possible impact of programme design on stability and security.
• Conduct security risk assessment of operations in the districts and regions where UNDP projects are implemented; and identify and implement appropriate risk mitigation measures. Develop UNDP Ad Hoc SRM documents where required.
• Support implementation of person-centered security risk management approaches where security assessments and resultant security measures and procedures are guided by a nuanced evaluation of specific threats or vulnerabilities in a country facing conflict, political unrest or other volatility.
• Assist and provide substantive inputs to UNDSS in preparing the security risk management process and other country security documents of country/areas where UNDP personnel, dependents and equipment are present.
• Advise Country Office Management in policies and approaches to Commercial Air Travel.

Work in collaboration with the UN Department of Security and Safety (UNDSS) and assist in leading the country office security team to ensure that UNDP procedures conform to the UN security framework.

• Provide inputs and assist UNDSS in establishing, maintaining and updating country specific security and contingency plans in accordance with the UN Security Policy Manual (SPM) as well as providing security related contributions to updating emergency business continuity plans for the country office in concert with the UN Country Team business continuity plan and guidance from the Regional Security Advisor.
• Ensure that all UNDP personnel are included in the Security Plan of the respective country offices being prepared by the UNDSS, which will include working in collaboration with HR and other relevant units to maintain and incorporate in those Security Plans an updated list of all UNDP personnel.
• Formulate and test UNDP specific security and contingency plans and support the testing of CO Business Continuity Plans.
• Develop and deliver security orientation and training to UNDP personnel on security guidelines and procedures, and security awareness in a country.
• Coordinate with UNDSS in implementation of Warden, fire safety, first aid, and radio communications training for the appropriate personnel members.
• Facilitate the delivery of other security-related training that may be, or become, appropriate in the duty station, such as Emergency Trauma Bag training, Individual First Aid Kit training, Driver training and others.
• Monitor security compliance of UNDP personnel, operations and equipment and advise on selection and procurement of appropriate security equipment.

Monitor and oversee security compliance of UNDP premises and international personnel residences.

• Support the implementation of physical security and security risk management measures for UNDP premises, and as requested, participate in ensuring security management oversight of common premises.
• Conduct periodic appropriate security assessments of UNDP premises and equipment and advise on shortfalls in security preparedness with recommended improvements, solutions and implementation.
• Represent UNDP security interests in any common premises that UNDP occupies in the country ensuring that personnel safety and security are primary considerations.
• Ensure that personnel are provided with, and proficient in the use of, safety and security equipment, including communications equipment, vehicle emergency equipment and personal security safeguards required for work in the field.

Provide timely and accurate security advice and briefings to UNDP Management and Personnel and collaborate with key security partners internally and externally to ensure a constant flow of information on important security matters affecting UNDP programmes, the Country Office and its personnel.

• Provide timely and accurate security advice to the Country Office Management and personnel, and SRSS Levant, including by the provision of:
  • Situation reports (SITREPs)
  • Analysis of events
  • Information and advisories generated by UNDSS
• Produce security reports as required by the Country Office and the Security Office in a timely and efficient manner.
• Immediately report all security-related incidents involving UNDP personnel and eligible dependents to the Resident Representative, SRSS Levant and UNDSS in the country.
• Establish and/or implement internal communication systems and ensure UNDP communications are integrated into the appropriate UN Security Emergency Communications System.
• Liaise with and coordinate activities of partner organizations and counterparts in the planning, preparation, and execution of missions, ensuring the safety and security of UNDP personnel as the highest priority.
• Maintain a security network of international and national security personnel, including law enforcement, military and civil intelligence authorities, counterparts in the Diplomatic Missions and municipal/civic/traditional leaders. Participate as a member of the security cell established by DSS and participate in inter-agency security coordination efforts.
• Contribute to knowledge networks and professional communities.
• In cooperation with the HR and Procurement units, maintain updated UNDP personnel lists.
• In coordination with UNDSS in the country, conduct fact finding assessments of the death of a personnel/family member under suspicious and unclear circumstances.
• In coordination with UNDP HQ and as assigned by the Resident Representative, conduct preliminary fact finding assessments in cases of breach of the UN code of conduct by UNDP personnel.

Contribute to the proper management of security-related funding mechanisms and ensure that security costs are mainstreamed through the lifecycle of UNDP projects.

• Support mainstreaming of security costs into country projects/programmes.
•  Monitors that all projects/programmes contribute resources to the implementation of security measures.
• Formulate and manage the annual work plan and related budget for security-related projects, initiate budget revisions.
• Monitor that allotted UNMSM funds are budgeted in Quantum promptly.
• Ensure that costs and expenditures remain within budgeted and approved limits through the monitoring of monthly Quantum budget reports.
• Ensure that the security costs are included in all appeals and project documents.
• Participate in the drafting of project proposals and reviews, to be presented to donors.
• Provide inputs to donor reports, as required.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities:  Supervises the CO security team personnel

Think Innovatively-LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems

Learn Continuously-LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences

Adapt with Agility-LEVEL 3: Proactively initiate and champion change, manage multiple competing demands

Act with Determination-LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results

Engage and Partner-LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration

Enable Diversity and Inclusion-LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

People Management 

UNDP People Management Competencies can be found in the dedicated site.

Cross Functional & Technical Competencies

• Business Management-Portfolio Management: Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment
• Business Direction & Strategy-System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system;
• Security Services-Security advice, planning and coordination: Ability to provide with authoritative advice and guidance on security management, plan and coordinate security activities;
• Security Services-Security information management: Analytical capabilities to process diverse security information and develop recommendations;
• Security Services-Security risk management: Ability to assess threats and risks, identify and oversee implementation of mitigation measures, including ability to design and test security plans;
• Security Services-Physical/premises security design, implementation and management: Ability to conduct accurate premises assessments on UN facilities to ensure appropriate mitigation measures are in place. Ability to design, support the implementation and test physical security systems for UNDP premises
  Security Services-Security crisis management & response: Knowledge of crisis management and response arrangements as well as the ability to prepare for, respond to, support/manage security crisis events

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