Business Support Assistant-Procurement (SC4)

JOB PURPOSE

The purpose of the post will be ensuring the timely procurement of commodities and services to support WFP operations in both DPR Korea and China.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the direct supervision of the Procurement Officer, the candidate will be responsible for the following duties and responsibilities.
Duties and Responsibilities:
1.Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of commodities and services for efficient WFP operations in both DPR Korea and China.
2.Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g., issue tenders, evaluate offers and award contracts), ensuring standard processes are followed.
3.Review, record and ensure all supporting documentation is received, in order to enable the procurement of goods and services.
4.Coordinate and monitor the delivery of procurement requisitions and perform follow up actions to ensure supplies reach the designated destinations.
5.Update, manage and maintain relevant databases and records, to ensure the information is accurate, organised, and available for others to access, and supports reporting requirements.
6.Perform other related duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of university education.
Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in procurement and/or general administrative work.

Key Competencies:

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.

• Knowledge of work routines and methods in order to complete processes under minimal supervision.

• Uses tact and courtesy to give and receive information to a wide range of individuals.

• Ability to identify data discrepancies and rectify problems requiring attention.

• Ability to offer guidance or basic on-the-job training to more junior staff.

•Ability to work in a multi-cultural team and establish effective working relations with persons of different national and cultural backgrounds.

Language: Fluency in both oral and written communication in English and Chinese.

DEADLINE FOR APPLICATIONS

Deadline: 26 Jan 2024

All WFP Employees are expected to demonstrate the competencies and standards of behavior aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
Leading by example with integrity,
Driving results and delivering on commitments,
Fostering inclusive and collaborative teamwork,
Applying strategic thinking,
Building and maintaining sustainable partnerships.

HOW TO APPLY
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
Request for Disability related Reasonable Accommodations: 
It is important to WFP to create an accessible and inclusive workplace for everyone.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team on:  global.inclusion@wfp.org, cc’ing bangkok.recruitment@wfp.org. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.
This email is only to be used for any disability related accessibility requirements and not for sending the application itself. Due to the volume of applications, any applications or CVs sent through this email address will not be considered a formal application and will not receive a reply from WFP.