• Country: Dakar, Senegal
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: UNDP 
• Gender: Both
• Deadline: 2024-01-26

Duties and Responsibilities

Programme Management Support

• Manage overall administrative tasks, operations and organisational requirements of the programme;
• Provide support to TPB staff members, national and international experts/consultants in the preparation of their missions and for all related administrative and logistic issues (communication, contracts, agenda, visas, hotel reservations, etc.);
• Support the organization of national and regional consultations/ meetings/workshops/events in West and Central Africa, including participants’ travel and administrative arrangements, drafting budget estimates, negotiating and securing meeting venues, meeting set-up and meeting documents preparation;
• Draft both in-coming/ out-going correspondences, section archives and resource material;
• Participate in the collection and dissemination of TPB services, guidelines, publications and documentation in West and Central Africa;
• Maintain effective document filing systems;
• Establish and regularly update asset inventories, mailing list and full contact details of key institutions and resource persons, national and regional stakeholders in West and Central Africa;
• Hold the team agenda, arrange appointments, meetings and missions;

• Proactively maintain the activities/ Ensure the backstopping of the team while other project staff is on mission or on leave;
• Any other task as required.

Administrative and Financial Management

• Support substantive and financial project reporting and monitoring processes, including project and budget revision;
• As required, assist in developing budgets for projects and funding proposals;
• Review financial reports;
• Undertake the procurement and financial arrangements in coordination with the Administrative and Finance Unit;
• Make budget check for requisitions, POs and TOs;
• Assist in the recruitment of national consultants and do the necessary follow-up in close cooperation with the Administrative and Financial Unit, for their payments;
• Any other task as required.

Competencies

Planning & organizing:

Ability to develop clear objectives in accordance with agreed upon strategies;

To identify tasks and activities that have to be dealt with as a matter of priority;

To adjust priorities if required; to allocate appropriate time and resources to completing tasks; To anticipate risks and to adopt corrective measures in the course of planning and executing activities;

To use time in an effective manner.

Teamwork:

Ability to work collaboratively with colleagues to achieve organizational goals, solicits input by genuinely valuing new ideas and expertise;

Willingness to learn from others; place team agenda before personal agenda; support and act in accordance with final group decisions, even when such decisions may not entirely reflect own position;

Share credit for team accomplishments and accepts joint responsibility for team shortcomings; ability to work with a small team of professional staff;

Flexible approach and willingness to assist with a variety of other tasks.

Communication:

Very good communication skills, including the ability to draft policy, studies and communications to various counterparts and to articulate ideas in a clear and concise manner; Ability to listen to others, correctly interpreting messages from others and responding appropriately; demonstrating openness in sharing information and keeping people informed.

Required Skills and Experience

Education:

University degree in management, project management, public administration or any relevant areas;

Experience:

Minimum 5 years of experience programme management, with strong document drafting skills (letters, reports, etc.), profound knowledge of bookkeeping and budget; development and contribution to project management;

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Internet tools;

Excellent presentation, written and verbal communication skills;

Organized and structured work habit with an understanding of prioritisation;

Practical working experience with U.N. administration and financial management an asset;

Practical working experience with using UMOJA is an asset.

Languagues:

Excellent written and verbal communication skills in English and French.

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