- Country: Brasilia, Brazil
- No of vacancies: N/A
- Salary: N/A
- Organization: UNDP
- Gender: Both
- Deadline: 2024-02-02
- Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control framework;
- Assist management of PROMPT – online procurement planning platform;
- Provide peer-peer support to other UNDP country offices and other UN agencies on procurement activities;
- Assist to develop and consolidate terms of reference for procurement of services and specifications for procurement of goods;
- Support on supply sourcing including reaching out to potential suppliers and searching from different sources;
- Assist to develop solicitation documents including Request for Quotation, Request for Proposal and Invitation to Bid;
- Arrange posting procurement advertisement and circulating solicitation notice;
- Contribute and facilitate bid evaluation including both technical and financial parts; Prepare and consolidate evaluation report;
- Prepare requisition and contract for services in accordance with relevant policies;
- Provide administrative and logistic support to the organization of the conference, workshop and training session;
- Assist in coordinating and implementing travel arrangements per agency request;
- Consolidate, update and maintain supply roster list;
- Obtain vendor information and ensure vendor profile is established in the system;
- Arrange and follow up on payment; Ensure to prepare an invoice and collect cost recovery for service rendered to projects or other agencies;
- Document and file all related papers for implementation of the project;
- Take any other temporary tasks assigned by the supervisor or the project management team.
•LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:
•LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:
•LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:
•LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:
•LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:
•LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:
•LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical Competencies:
Procurement / Sourcing:
- Ability to find, evaluate and engage suppliers of goods and Services
Procurement / Procure-to-pay:
- Knowledge of purchase-to-pay cycles, concepts, principles and policies, and ability to apply this to strategic and/or practical situations.
Administration & Operations / Events Management (including retreats, trainings and meetings):
- Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Business direction and strategy / Negotiation and Influence:
- Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win-win’ situations.
Business development / Integration within the UN:
- Ability to identity, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations.
Business management / Portfolio management:
- Ability to select, prioritise and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimising return on investment
Business management / Risk Management:
- Ability to identify and organize action around mitigating and proactively managing risks.
- Secondary Education (Completion of High school) is required
- A university degree (Bachelor’s degree) in Business, Marketing, Public Administration, Public Procurement, Economic Sciences, Law, Engineering, Statistics, Management, Mathematics will be given due consideration but is not a requirement.
- Minimum four years (with Secondary Education) or one year (with Bachelor’s degree) of relevant experience in procurement and administration.
Required skills:
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of web-based management and social knowledge management systems and networks.
Desired skills in addition to the competencies covered in the Competencies section:
- Administrative and procurement experiences in public sector would be preferred.
- Familiarity with ERP Systems.
Required Language(s):
- Fluency in English and Portuguese;
- Knowledge of other UN languages is an asset.
Professional Certificates:
- Procurement certification will be considered an advantage.
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