• Country: Brasilia, Brazil 
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: UNDP 
• Gender: Both
• Deadline: 2024-02-02

Duties and Responsibilities

Provides administrative support to the SSC projects focusing on achievement of the following results:

• Provides administrative support to the SSC projects focusing on achievement of results such as ensuring proper support to learning activities and performance management. Support the preparation and update of project work plans, budgets and briefs and other documents as necessary.
• Support projects monitoring activities; Perform administrative tasks related to projects implementation; Provide logistical support for Project Board meetings, workshops, and other meetings as tasked by the project manager, including the preparation of meeting minutes; Maintain up-to-date files and records of project documentation.
• Support the timely preparation and submission of progress reports, project reviews, financial reports, audit reports, programme evaluations, and any other required project reports; Assist in projects financial resources management, human Resources Management, efficient procurement, and logistical services; Support forward-looking information and communication management.
• Creation of requisitions in Quantum for projects, register of goods receipt in Quantum and undertake other project related Quantum transactions; Process travel arrangements related to projects; Articulate and follow-up, on a daily basis, with project partners and donors, to support smooth implementation of project, including other UN Agencies and UNDP Country Offices.
• Support the formulation and implementation of South-South and Triangular Cooperation Programme Activities and Strategies; Perform any other tasks assigned by the supervisor.
• Supports knowledge building and knowledge sharing in the CO and assigned projects focusing on achievement results such as participation in the trainings for the operations/projects staff on programme;
• Contributions to knowledge networks and communities of practice. The key results will support the efficiency and effectiveness in the implementation of the projects, in accordance with UNDP policies and procedures and donor requirements.

Institutional Arrangement:

The Project Assistant will be directly supervised by the Project Manager.
Competencies

Think Innovatively:
•LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:
•LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:
•LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:
•LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:
•LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:
•LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Business Management / Project Management:

• Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.

Business Direction & Strategy / Strategic Thinking:

• Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities, linking the vision to reality on the ground, and creating tangible solutions.
• Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP.

Business Management / Partnerships Management: 

• Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.

Business Development / Knowledge Facilitation:

• Ability to animate individuals and communities of contributors to participate and share, particularly externally.

Ethics / UN policy knowledge ethics: 

• Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity.

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