Scope of Work:

Before event

• Support the definition of the agenda as required
• Liaise with stakeholders and session leads as required to inform about deadlines, status and needs
• Create related sites and pages for sharing and/or collaborating
• Create and share templates for final presentations
• Coordinate with facilitators and other internal IG audiences
• Work with the team in charge of logistics to make sure all sessions have the required space and materials
• Coordinate with the venue and plan the needed technical setup requirements
• Connect with speakers to gather presentations and other materials
• Manage the requirements from potential external speakers participating in the event
• Support the organization of side events and networking activities as needed
• Liaise with host Country Office or Natcom when needed
• Support the admin team as required

During the event

• Attend the event to offer all the logistic support
• Follow up on schedules and anticipate potential needs
• Be the focal point to support and coordinate speakers & session leads
• Collect any required information or materials for follow up actions
• Support any last-minute requirement or problem

After the event

• Process all the collected materials to create the desired outcomes
• Create toolkits, playbooks, pages and all related knowledge materials
• Share the outputs with the required stakeholders through the agreed sites and platforms
• Support the definition of a plan for future engagement of the Heads of IG community of practice
• Work with the KM team to embed IGNITE plan and outputs into the global IG strategy for KM
• Launch two monthly sessions to engage the Heads of IG Community of practice
• Support the definition of next steps

Education:

A first level university degree in Marketing, Communication or other relevant fields is required.

Experience:

A minimum of 3 years work experience on events management, communications or related role is required.

Experience of developing or contributing to internal communications strategies is an asset.

International experience in a professional environment is an advantage.

Experience working for a Digital Agency and/or within a Digital environment preferred.

Fundraising/NFP knowledge is an advantage.

Languages:

Fluency in English is required.

Knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) is considered as an asset.