• Country: Dakar, Senegal
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: UNICEF
• Gender: Both
• Deadline: 2024-02-05

How can you make a difference?

Under the supervision and guidance of the Human Resources Specialist, the Human Resources Assistant provides administrative, procedural, and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in the office, ensuring accurate and timely delivery, whilst promoting a client-based, quality and results orientated approach to the unit and ensuring compliance with UNICEF HR rules and regulations.

Summary of key functions/accountabilities:

• Support the implementation of the recruitment plan
• Coordinate on-boarding and off-boarding activities
• Support in processing of entitlements and benefits
• Support the learning and development
• Time Attendance

Support the implementation of the recruitment plan for staff

• Drafts vacancy announcements for positions within his/her office for review by supervisor to help attract ideal candidates.
• Ensures timely and efficient screening of applications for minimum eligibility, considering qualifications, competencies, and post requirements.
• Verify and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e., Gender and geographical balance and other recruitment related key performance indicators.
• Liaises with candidates in the various stages of the recruitment process.
• Prepares formal acknowledgement, offer and regret letters.
• Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
• Monitors life cycle of recruitment process to update supervisor as necessary.

Provide support on all on-boarding and off-boarding activities

• Responsible for on-boarding process and briefing schedules of newcomers and facilitate all administrative formalities and requirements.
• Provide support on all off-boarding processes

Support in processing of entitlement and benefits

• In consultation with supervisor, organize and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.
• In consultation with supervisor, organize and compile information for the purpose of responding to staff queries on areas related to benefits and entitlements.
• Processes entitlements and benefits for local staff in accordance with UNICEF rules and regulations, by ensuring all relevant forms are completed by staff and data is entered into VISION.
• Maintains and prepares all personnel-related records and e-files, ensuring all information on each staff member is up-to-date and accurate.

Administrative Support to the HR section activities

• Provide support to related HR unit’s initiatives.
• Contribute to the Office’s learning implementation, coaching and career development activities.
• Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.
• Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.
• Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.
• Time Attendance
• Maintains and updates a system that monitors the absence of staff.

To qualify as an advocate for every child you will have…

• Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization
• A minimum of 5 years of progressively responsible human resources, administrative or clerical work experience required
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in French and English is required. Knowledge of another official UN language (Arabic, Chinese, Russian or Spanish) or a local language is an asset.

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