Assistant (Accounts)

• Country: Lyon, France
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: WHO
• Gender: Both
• Deadline: 2024-02-16
  

PURPOSE OF POSITION

The International Agency for Research on Cancer (IARC) is the cancer research agency of the World Health Organization (WHO) and is based in Lyon, France. The objective of IARC is to promote international collaboration in cancer research.

The role of the Services to Science and Research branch (SSR), led by the Director of Administration and Finance (DAF), is to support the achievement of IARC’s scientific objectives through efficient and effective management of the Agency’s resources; and provision of administrative, legal and operational support services, ensuring accountable risk mitigation and implementing strategies to strengthen capacities and maximize IARC’s impact.

The Finance Office is a unit within the Budget and Finance Office (BFO), Section of Support to Research (SSR), responsible for providing supports to various programmes and activities of IARC in respect of financial services such as payments, payroll, travel advance/reimbursements, etc. and managing IARC accounts in accordance with the International Public Sector Accounting Standard (IPSAS).

The incumbent will efficiently and effectively process transactions and provides supports related to staff payroll, payment of all statutory entitlements, disbursing functions, leave card audit, vendor maintenance, and monitoring and reconciling a range of accounts.

DESCRIPTION OF DUTIES

Under the supervision of the Finance Officer and overall guidance of Admin and Finance Officer the incumbent performs the following duties:

1. Process staff payroll and payment of all statutory entitlements:

1.1.    Administer and process payroll of fixed-term (FTA) and temporary appointment (TA) staff. These include inputting deductions, analyzing problems encountered, coordinating with IT and HRO to resolve issues, ensuring that salaries are paid on time.

1.2.    Act as focal point for processing the remittance and payment to WHO/HQ in respect of staff and the Agency’s contributions collected from the payroll.  Extract contributions from HR database (e.g. pension fund, staff health insurance, accident and illness insurance, group life insurance, etc.), prepare vouchers, and submits report to WHO/HQ.

1.3.    Generates monthly pension data for submission to UNJSPF.

1.4.    Settle statutory entitlements (such as recruitment/appointment, home leave, family visit, education grant travel, etc.) of staff in accordance with the rules and regulations and established procedures on statutory entitlements, ensuring the completeness of supporting documents prior to settlement of the claim.

1.5.    Settle education grant claims and advances of entitled staff as per regulations and rules. Provide assistance to staff on their education grant entitlements.

1.6.    Provide financial data related to statutory payments to be incorporated in the statement of earning for the year.

1.7.    Verify and processes terminal emoluments (e.g. unused annual leave, repatriation grant, end of service grant, etc.) of departing staff, in accordance with the rules and regulations and established procedures.

1.8.    Act as a focal point for receiving documents from staff upon retirement and submitting those to the Pension and ASHI units at WHO/HQ.

2. Perform disbursing functions:

2.1   Act as focal point for sending electronic and manual payment instructions to the banks upon approval by two authorized signatories of the agency.

2.2   Act as focal point for preparation of payments by cheque and payment of payroll, stipends, all vendor and of customer refund.

2.3   Send payment instructions to UNDP offices for all payments through UNDP.

3. Process transactions related to revenue recognition in accordance to IPSAS

3.1   Reconcile and record revenue from donors (undesignated voluntary contributions through legacy, and cash/cheque donations) in coordination with DAF Office.

3.2   Reconcile revenue received via Stripe account; classify receipts to different categories, such as revenue from publications and subscriptions, designated and undesignated donations; and record revenue to appropriate accounts.

3.3   Prepare a list of donors of undesignated voluntary contributions and forward to DAF Office for periodic reconciliation and the preparation of the annual Governing Council report.

4. Act as focal point for vendor maintenance:

4.1   Create and update all vendor records; ensure accuracy of information maintained in SAP system to avoid delay payments.

4.2   Maintain central filing for support documents used for vendor creation or change of key information.

5. Audit leave records:

5.1   Perform annual audit of leave records of all staff at year end and liaise with HRO, attendance clerks, and staff concerned to resolved any issue.

5.2   Audit leave records of departing staff to confirms unused annual leave balance.

6. Other duties:

6.1   Generate and distribute payment advices.

6.2   Prepare reports as requested by supervisor such as but not limited to the following: TQ/TQ fund balances (inflow & outflow), pension fund monthly contribution, Agency and staff related pension fund/SHI/AII/GLI monthly contributions for remittance to WHO and etc.

6.3   Monitor, reconcile, liquidate and clear vendor/customer/GL accounts under area of responsibility i.e. staff statutory advances on home leave, education grant, staff salary & miscellaneous advances, salary payable, staff association account; staff contribution on pension fund, SHI, AII, GLI & etc.; TP & TQ account.

6.4   Back stop for colleagues within Finance as necessary to ensure smooth performance of activities; answer queries relating to assigned tasks and perform other related duties as assigned by supervisor.

WHO COMPETENCIES

• Producing results.
• Teamwork.
• Communication.
• Moving forward in a changing environment.
• Knowing and managing yourself.

REQUIRED QUALIFICATIONS

EDUCATION

Essential:  Graduation from secondary school or equivalent complemented by subsequent training in accounting and finance at BTS level plus training in the use of office software and other office modern technologies.

Desirable: Bachelor’s degree in accounting or equivalent of DCG. Knowledge in IPSAS or IFRS. A professional designation in accounting such as Chartered Accountant (CA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance and Accountancy (CIPFA), Certified Public Accountant (CPA), or “Expert-Compatible” qualification.

PROFESSIONAL EXPERIENCE

Essential: 

For GS5 level: At least five years’ experience in similar positions, including experience or knowledge of practices and procedures related to payroll functions, calculation of benefits and entitlements relating to pension and insurance.

For GS4 level: At least three years’ experience in similar positions, including experience or knowledge of practices and procedures related to payroll functions, calculation of benefits and entitlements relating to pension and insurance.

Desirable: Some experience in a governmental and/or an international institution.

USE OF LANGUAGE SKILLS

Excellent knowledge of English and/or French and working knowledge of the other language.

SKILLS

• Ability to multi-task and to take the lead in areas of responsibility;
• Organizational skills and creativity; high attention to details; service-oriented;
• Ability to tactfully interact with a wide variety of people of various backgrounds, cultures, positions; discreet, able to keep sensitive information confidential;
• Comfortable with IT tools (Pack Office including Excel, PowerPoint,  etc.);
• At ease with change management initiatives.

REMUNERATION

The fixed remuneration for the above position currently amounts to:

For GS5 level: EUR 3,766 per month.

For GS4 level: EUR 3,396 per month.

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