• Country: Ramadi, Iraq
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: IRC
• Gender: Both
• Deadline: N/A

Job Overview/Summary:

Under supervision of the Area Coordinator, The Finance Officer takes the lead in providing finance and accounting management and finance function of the field offices. He/She will supervise Finance assistant and will also be member of the field management team.

Major Responsibilities:

1)   Finance, Grants and Accounting:

• Provide supervision to Baghdad office finance staff, on a regular basis including traine and support on matters related to grants, contracts and budgets.
• Review field offices of Ramadi and Baghdad, accounting procedures to ensure they are in compliance with IRC policy and various donor rules and regulations.
• Review cash/bank spreadsheet originating from the Ramadi& Baghdad field offices before it is loaded to SUN Ensuring that uploads are complete, accurate and agree with cash and bank reconciliations.
• Work with the country Office finance to identify any matters arising in the monthly finance reports and ensure that appropriate action is taken.
• Review and consolidate field cash transfer request then submit to Erbil Finance.
• Manage all aspects of day to day operations of the finance and accounting in Ramadi and Baghdad field office.
• Lead in implementation of Finance policies, procedures and systems in Ramadi and Baghdad Field office.
• Inform relevant staff of any new updates on donor rule and regulations related to finance
• Represent finance on grant opening and close out meetings
• Work with the grants unit to ensure that all donor related information is disseminated to field based program and logistics staff to enable them abide by donor rules and regulations ensure compliance with IRC procedures and guidelines.
• Review all payment documents according to Authorization Matrix.
• Promote cooperative professional relations between finance and other program and support staff, especially in relation to the provision of finance services and support.
• Ensure timely submission of Operations and Program cash forecasts and submit to Erbil.
• Review, with the objective of gaining a clear understanding, budget guidelines and instructions.
• Review funding allocations to enable proper guidance to program and proper coding.
• Day to day troubleshooting errors to avoid mistakes.
• Stamp all payments and the supporting documents as POSTED immediately after posting daily transactions on spreadsheets.
• Managing daily posting of Baghdad expenditures into spreadsheets and ensure mathematical accuracy, correctness of coding and existence of supporting documents in accordance with IRC policies and procedures.
• Maintain good relations with external partners.
• Assist with audit preparation, pulling out vouchers from box files, review before handing over to the auditors.
• Prepare monthly SPC allocation JV for Ramadi & Baghdad and submit to Erbil each month.
• Managing and paying IRC employee income taxes and Social Security each month for all South Central National Staff and coordinate with BGH finance assistant to process.
• Verify Cash counts done on weekly basis and ensure proper filing of the signed Cash Count sheets.

2)   Budgeting

• In coordination with Area Coordinator -Budget and Planning discuss on a monthly basis Budget Versus Actual reports with relevant program staff. Ensure that key spending issues are discussed and appropriate action points are agreed.
• Ensure that any proposed adjusting entries are reviewed and acted upon within the month identified to avoid recurrence of the same issues.
• In coordination with the Area Coordinator Review and coordinate updating of field office-operating budget to ensure that it is up to date for all funding sources; that the costs are adequate in terms of completeness and reasonableness; that the field office has a plan for funding “gaps”, if any
• In coordination with Area Coordinator and Erbil Finance Budget and Planning with grants and program staff on all budget realignments ensuring that the process is being done correctly taking into account the latest available information.

3)   Staff Training

•                 Train staff on IRC finance and budgeting process.

•                 Train staff on Shared Program Cost allocation methodology, monthly cash projection and follow ups.

•                 Train Field Program managers on how to monitor their budgets, code expenses and the proper use of T3’s and T2’s.

•                 Support the team in Ramadi and Baghdad sub-offices on managing petty cash for sub-offices operation and monthly salary payments

•                 Perform other duties, as needed and/or requested by the supervisor.

 4)   Staff Management and Development

•                 Coach, train, and mentor staff with the aim of strengthening their technical capacity, exchanging knowledge within the team and providing professional development guidance

•                 Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and providing documented semi-annual performance reviews.

•                 Provide constructive feedback and counsel on appropriate career paths and professional development.

•                 Promote and monitor staff care and well-being; approve and manage all leave requests to ensure adequate coverage.

•                 Offer leadership support for successful adherence by staff to IRC’s Global HR Operating Policies and Procedures.

Key Working Relationships:

Position Reports to:  Ramadi & Baghdad Area Coordinator
Position directly supervises:  Baghdad Finance Assistant

Indirect Reporting: Finance Manager in Erbil Office
Other Internal and/or external contacts:

Internal: Operation and Programs

External: Local authorities and banks

Qualifications

Education: A Bachelor’s degree in Accounting, Business Administration, or any relevant

Work Experience: Two years experience in finance, supply chain, grants, contracts, or budget management area of a non­profit organization;

Demonstrated Skills and Competencies:

Language Skills: Arabic and English

Certificates or Licenses:

·         Practical experience of working with various donors is recommended. Donors include USAID, DFID, World Bank, EU, UNICEF, UNDP etc.

• Excellent computer skills, primarily Word, Excel and accounting packages
• Define the level and/or scope of experience and education by using specific measurements and details, e.g., years of experience, specific educational focus, degree, etc.

Total benefits:

• Salary range: (1,930,043 – 2,509,056) Iraqi Dinars, based on various factors including the labor market, job type, internal equity and budget as well as calibrated by work location, individual candidate experience and skills relative to the defined job requirements.
• 13^th month salary per year.
• 21 days of leave and 15 days of paid holidays per year.
• IRC provides health insurance for staff and their dependents.

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