• Country: New York, USA
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: UNDP
• Gender: Both
• Deadline: 2024-02-28

Duties and Responsibilities

1.     Provide budget and financial management support to the Women Count Programme

• Create projects and corresponding budgets in Quantum and RMS, prepare budget revisions, year-end rephasals and mandatory revisions; liaise and assist team members and programme staff regarding budget queries as needed.
• Monitor budget implementation and finances of the programme to ensure that spending is on track and in line with the planned budget and procurement policies and procedures; propose routine changes to the programme components to attain programme objectives in consultation with the supervisor and support reallocation of resources as needed;
• Produce, review and analyze monthly financial reports to update status of budgets and expenditures;
• Support cash allocation exercises; process GLJEs for adjustments of transactions, as needed and ensure of its completion with the Finance section;
• Review and verify financial transactions including the processing of payment to vendors, advances to implementing partners, and completing liquidations;
• Maintain internal expenditures control system;
• Create requisitions and register good receipts in Quantum;
• Document all transactions for audit purposes.

2.     Provide administrative support to the Women Count programme

• Assist and guide programme staff with procurement, administrative and human resources issues;
• Support the hiring and onboarding processes of Women Count staff and consultants including preparation of contracts and renewals, in liaison with Human Resources, Facilities and ICT;
• Act as the leave monitor for the HQ Women Count team and ensure timely recording of all staff’s leave;
• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the programme team, including travel requisitions and claims;
• Maintain a tracker of contracts with consultants and vendors and monitor regularly expiration of contracts;
• Support the procurement planning and its implementation for timely and efficient programme delivery under the guidance and compliance of organizational rules, regulations, and procedures;
• Ensure clearance of partner agreements in PGAMS are processed in a timely fashion;
• Prepare public information materials and briefing packets as needed;
• Provide guidance and training to staff members on general administrative matters; provision of administrative guidance as requested;
• Liaise with UN Women HQ Facilities and UN Women ICT team on behalf of the Programme as needed.

3.     Facilitate knowledge building and knowledge sharing

• Keep abreast of new developments and/or changes in UN Women’s policies, procedures and guidelines and share them with the Research and Data section;
• Provide audit preparedness for the Women Count programme;
• Create and share operational guidance tools on HR/ Procurement/Project Management/ ERP systems/RMS and provide support to the Women Count programme and the Research and Data Section, as needed;
• Provide administrative support related to training for the programme staff and partners on programme and operations related issues.

Competencies

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity

Core Competencies:

• Awareness and Sensitivity Regarding Gender in Humanitarian Action Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Functional Competencies:

• Ability to administer administrative processes and financial transactions, and proven ability to promptly learn and comply with administrative rules and regulations;
• Proven ability to support budget tracking and development;
• Strong financial and budgeting skills;
• Ability to manage data, documents, correspondence, reports, and maintain protocol and information flow;
• Ability to use appropriate IT tools as necessary, including familiarity with web-based information systems and strong knowledge of computer office tools such as Atlas and Microsoft Office (Word, Excel, PowerPoint, Outlook)  as well as familiarity with web based information systems, production/update of web content, internet searches;
• Strong organization skills, including ability to organize and complete multiple tasks by establishing priorities;
• Good interpersonal skills and a team player, including ability to establish, build and sustain effective relationships with clients, demonstrating understanding of client’s perspective; anticipates client needs and addresses them promptly;

Required Skills and Experience

Education:

• Completion of secondary education required.
• Bachelor’s degree in Business or Public Administration is an asset.

Experience:

• At least six (6) years of progressively responsible administrative and financial management experience is required at the national or international level.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required.
• Experience in supporting a team is required;
• Experience in project management is an asset.

Language Requirements:

• Fluency in English is required.
• Fluency in other UN languages is an advantage

APPLY NOW