Finance Associate (Global Fund Project)

• Country: Brazzaville, Congo
• No of vacancies: N/A
  
• Salary: N/A
• Organization: UNDP
• Gender: Both
• Deadline: 2024-02-06

Description of Office/Unit/Project

The United Nations Development Program (UNDP) is the United Nations’ global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build better lives. We are on the ground in 170 countries and territories, working with governments and citizens on their own solutions to global and national development challenges to help empower lives and build resilient nations.

UNDP plays an important role in supporting health outcomes by helping countries address the social, cultural and economic determinants of HIV and health, in partnership with UN agencies and other organizations . This is done as part of UNDP’s core work to reduce inequalities and social exclusion that drive HIV and health problems, promote effective and inclusive governance for health and build systems resilient and sustainable health. UNDP also contributes through its coordination role by bringing together multiple partners and resources at the national and local levels.

As a long-standing and trusted partner of the Global Fund (GF), UNDP’s added value is to provide an integrated set of development solutions to strengthen institutions to deliver health services. Through its contributions as an interim Principal Recipient (PR) and provider of technical assistance in over 53 countries since 2003, UNDP’s provision of integrated support to policy, implementation and development of country capacity has delivered significant health and development results in challenging operating environments. Proactive risk management and investment in sustainability are cornerstones of UNDP’s portfolio management approach and the provision of technical assistance to national counterparts during all phases of implementation, strengthening legislation, policies and regulatory frameworks, and capacity building in key functional areas, including financial management and health information, systems management, procurement and supply chain. Within the HHD Group, the Health Services Implementation Support Team (GFPHST) is a team that provides support to UNDP country offices in the implementation of health and development programs.

UNDP has been identified as interim PR for the HIV and Tuberculosis program financed by the Global Fund in Congo for the period from January 1, 2024 to December 31, 2026. UNDP will implement the program in close coordination with national partners, including disease control programs, the CAMEPS purchasing center, NGOs, technical partners and agencies of the United Nations System. Program management will be in accordance with UNDP rules, policies and procedures, grant agreements and agreements between UNDP and the FM, in collaboration with national stakeholders, and in close coordination with the FM (including the local agent of the Fund), the CCN (National Coordinating Mechanism), technical partners and United Nations agencies, the GFPHST support team and UNDP program and operations units.

In order to ensure planning, programmatic and operational management and supervision of the project in order to achieve its goals and objectives, a dedicated project management unit (PMU) has been created and will be led by a Project Coordinator international. Finance Associates are recruited by UNDP and will work under the supervision of the Finance Specialist.

3. Description of Tasks

The Finance Associate will perform the following tasks: 

1. Participate in the compliance of financial processes, financial information and reports and audit monitoring with the rules, regulations, policies and strategy of the Global Fund and UNDP
2. Contribute to the implementation of operational strategies and procedures
3. Manage the budget of a grant, and carry out budget monitoring
4. Ensure close budgetary monitoring of sub-recipients and other implementation partners, and strengthen their capacities
5. Support capacity building of sub-beneficiaries

Participates in the compliance of financial processes, financial information and reports and audit monitoring with the rules, regulations, policies and strategy of the Global Fund and UNDP

• Ensure strict compliance with the internal control system according to UNDP rules and procedures;
• Supports the keeping of a register of equipment purchased under the Global Fund, for the sub-recipients under its responsibility;
• Ensure compliance with accounting and procurement rules and procedures;
• Contribute to the financial analysis and monitoring of grant resources and provide quality analysis to the staff of the management unit and the country office, for the sub-recipients under his responsibility;
• Contribute to the planning and monitoring of expenditures according to UNDP rules, policies and procedures, based on grant agreements and corporate agreements between UNDP and the Global Fund, for sub-recipients under his responsibility;
• Contribute to implementing robust financial control over all internal processes for the sub-recipients under its responsibility;
• Support the implementation of procedures such as reviews, reconciliations, in order to ensure economical, effective and efficient use of grant resources, so that the objectives of the grant are achieved, ensuring that the expenditures are reasonable and correspond to budgetary allocations, so as to avoid non-compliant expenditures.
• Support internal and external reporting, based on the needs of the Global Fund and partners. This system will include data from sub-recipients, service and technical assistance providers under its responsibility.
• Prepare budget estimates, in collaboration with other colleagues in the management unit, according to the needs of the program, for the sub-recipients under his responsibility;
• Carry out archiving of the grant for UNDP, including documents from sub-recipients, suppliers, service providers and technical assistance.

Contributes to the implementation of operational strategies and procedures

• Implements ongoing monitoring and analysis of the financial situation, and prepares grant expenditure forecasts, for the sub-recipients under its responsibility;
• Contributes to the timely closure of the grant in compliance with UNDP and Global Fund rules, including the transfer of assets;
• Ensures monitoring to ensure the transparency of financial processes and the use of funds, in accordance with UNDP and Global Fund directives for the sub-recipients under its responsibility;
• Leads the timely preparation of monthly grant cash flow projections, for the sub-recipients under his responsibility;
• Contributes to audits of the UNDP Office of Audit and Investigations, to audits of sub-recipients, and to audits of the Office of the Inspector General of the Global Fund, within the framework of the agreement between UNDP and the Global Fund. Ensures timely implementation of audit recommendations as they relate to financial areas, grant assets and sub-recipient management;
• Supports requests for payments and quarterly advances and prepares them;
• Contributes to the monthly analysis of advance accounts and participation in the annual closing of accounts;

Manages the budget of a grant, and carries out budget monitoring:

• Is the focal point of a group of sub-recipients for the management of financial resources: planning, monitoring and control of resources following UNDP rules;
• Contributes to the elimination of errors in the budgetary management of the grant;
• Contributes to the compliance of operations with the internal control mechanism, ensuring that vouchers are correctly processed, transactions correctly recorded and published in Atlas. Regularly reports anomalies such as budget check errors and unapproved vouchers to his supervisor;
• Prepares and attends quarterly review meetings with sub-recipients in coordination with other colleagues in the management unit;

Closely monitors the budget of sub-recipients and other implementing partners, and strengthens their capacities:

• Ensures that advances to sub-recipients and direct payments made on their behalf are properly analyzed, processed and paid on time. Ensures transactions are correctly and timely recorded;
• Contributes to harmonizing the reporting and accounting practices of sub-recipients around the Tompro software, particularly with regard to budgeting and key budget performance indicators;
• Support the sub-recipient audit process, particularly during the preparation phase and ensuring that audit recommendations are followed in accordance with the audit report.

Supports capacity building of sub-beneficiaries

• Ensures monitoring and updating of the capacity building plan
• Carries out daily advisory and capacity building work for sub-recipients and other grant partners, on the themes of financial management, asset management, contracting, banking issues, budgeting, accounting and reporting;
• Continually supports the financial units of sub-recipients, particularly for the liquidation of advances
• Participates in finance training for SR operations staff;
• Ensure the synthesis of lessons learned and best practices in finance

The position holder performs any other task within the framework of his functional profile, if this is deemed necessary for the proper functioning of the project.

4. Institutional Arrangement

He/She is placed under the supervision of an Administrative and Financial Analyst.

5. Skills

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