Human Resources Assistant

• Country: Manila, Philippines
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: UNDP
• Gender: Both
• Deadline:  2024-02-12

• Implementation of HR strategies
• Implementation of HR services
• Support to knowledge building and knowledge sharing

1.Ensures implementation of HR strategies focusing on achievement of the following results:

• Full compliance of HR processes and records with UN/UNDP rules, regulations, policies,and strategies.
• Provision of inputs to the Philippine Country Office business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.
• Provision of information to the management and personnel on HR rules and regulations.

2. Implements HR services focusing on achievement of the following results:

• Provide support to regular interaction with GSSC on recruitment processes and contract management.
• For UN Agencies administered by the country office, preparation of draft job descriptions, vacancy announcements, compiling matrixes,screening of candidates, verification of academic background information, request of work references, preparation of long and short lists; facilitating interview panels and performing the function of Secretary in interview panels
• Facilitates the processing of personnel contracts; tracking of information related to positions, recruitment, benefits, and separations; following up and reviewing monthly payroll information.
• Provision of orientation and monitoring of the onboarding process of new staff.
• Update of the CO rosters.
• Maintenance of proper filing system for HR recordsand documents.
• Acts as Leave Monitor and follow up attendance reportsof personnel.
• Support to the internship programme, internship agreements with different universities, as well as non-Reimbursable agreements.
• Support the activities of the HR unit for staff wellbeing.
• Provision of back up functions to HR team during absences.

3.Supports knowledge building and knowledge sharing focusing on achievement of the following results:

• Organization and participation in the trainings for the operations/projects staff on HR.
• Provides support, information and follow up on learning opportunities and activities
• Contribution to knowledge networks and communities of practice.

Institutional Arrangement: 

Under the guidance and direct supervision of the HR Associate, the HR Assistant provides HR services ensuring high quality, accuracy, and consistency of work. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.

The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the Country Office, HQs, UN Agenciesto exchange information and ensure consistent service delivery.

CORE COMPETENCIES

Achieve Results: 

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.

Think Innovatively: 

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.

Learn Continuously: 

LEVEL1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.

Adapt with Agility: 

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.

Act with Determination: 

LEVEL 1: Shows drive and motivation, able to delivercalmly in face of adversity, confident.

Engage and Partner: 

LEVEL 1: Demonstrates compassion/understanding towards others, form positive relationships.

Enable Diversity and Inclusion: 

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

CROSS-FUNCTIONAL &TECHNICAL COMPETENCIES

Business Development: Knowledge Generation

• Ability to research and turn information into useful knowledge, relevant for context,or responsive to a stated need.

Business Development: Knowledge  Facilitation

• Ability to animate individuals and communities of contributors to participate and    share, particularly externally.

Business Management: Communication

• Ability to communicate in a clear,concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
• Ability to manage communications internally and externally, through media, social media and other appropriate channels

Business Management: Digital Awareness & Literacy

• Ability and inclination to rapidly adopt new technologies,either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed.

HR -People strategy and planning: Job Design

• Ability to design job roles to meet specific organizational objectives

HR- Learning and development: L&D Design

• Knowledge of adult learning principles, instructional design, learning styles, and learning programmes delivery modalities; ability to identify and design effective learning paths, programmes and initiatives.

Minimum education requirements: 

• Secondary Education is required.
• Bachelor’s degree in Human Resources, Business Administration, Social Sciences or other related areas will be given due consideration.

Minimum  years of relevant work experience

Minimum five (5) years with Secondary education or Bachelor’s degree with two (2) years of progressively responsible human resources experience at the national or international level is required.

Skills in addition to the competencies covered in the Competencies section

• Progressively responsible human resources experience at the national or international level is required
• Demonstrated experience in the usage of computers and office software packages (MS Word, Excel, etc.) is an asset.
• Experienced in various aspects of HR services (e.g. recruitment, onboarding, separation, salaries/benefits entitlement, and other administrative services) is preferred.
• Familiarity with UN/UNDP policies, rules and regulations is highly desirable.
• Experience or familiarity with HR operating and reporting systems, including experience in the use of an ERP system (i.e. Oracle Cloud,SAP or PeopleSoft) is an added advantage.

Language Requirement: 

Fluency in English and Pilipino is required.

APPLY NOW