- Country: New York, USA
- No of vacancies: N/A
- Salary: N/A
- Organization: UNDP
- Gender: Both
- Deadline: 2024-02-15
Duties and Responsibilities
Ensures effective oversight on GF grant project budgets and monitoring of expenditures:
- Advise Country Offices on available financial tools, preparation of budgets and use of Quantum and Hyperion Planning and Budgeting System.
- Monitor the GF grant expenditures to ensure they are in line with approved budget by the donor and UNDP financial rules, regulations, policies, financial recording/reporting system.
- Provide advice and report on project delivery to the Country offices on a regular basis.
- Capacity building of sub-recipients and other national partners on overall financial management in coordination with the Country Team
- Periodic review of the project cash balances and revenue schedules with a regular follow up with the country offices to ensure sufficient financial resources for the GF projects AWP.
- Periodic review of the GF project resource balances in GL, PPM and budget control to identify mis-recorded items for a timely corrective action by the country offices.
- Periodic review of the aging balances of implementing partners, suppliers and open POs to ensure accuracy of financial receivables and commitments of the GF projects for their progress update.
- Periodic review of the project asset balances and position lists to ensure accuracy of the asset registration, depreciation and payroll charges.
Ensures accurate and timely reporting to donor and quality response to audit recommendations:
- Co-ordinate the timely submission of financial/programmatic reports (Cash Forecasts, Pulse Checks, Progress Update and Dsibursement Requests) required by the donors.
- Conduct periodic review of financial exception reports including financial statement items, liaise closely with GSSC and Country Offices, to resolve exceptions and issues in order to advise the country offices on corrective actions on time.
- Follow up with Country Offices on the financial closure of operationally completed projects within the mandated period in order to meet the reporting requirements of donors.
Effective support for financial assurance activities to the country offices:
- Provide support and analysis to the Finance Advisor on internal and external audit recommendation, donor requirements or other financial matters
- Maintains and tracks the SR audit recommendation implementations with a regular follow-up with the respective country offices.
Any other activity assigned by the Finance Advisor, GFPHST (New York)
Competencies
Core Competencies – UNDP Core Competencies can be found here.
- Achieve Results – LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively – LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
- Learn Continuously – LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility – LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
- Act with Determination LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
- Engage and Partner – LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
- Enable Diversity and Inclusion – LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies:
Business Direction & Strategy – Negotiation and Influence:
- Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiate mutually acceptable solutions through compromise and create ‘win-win’ situations
Business Development – Knowledge Facilitation:
- Ability to animate individuals and communities of contributors to participate and share, particularly externally
Business Management – Risk Management:
- Ability to identify and organise action around mitigating and proactively managing risks
Finance-Accounting (General):
- Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations
Finance- Finance business partnering:
- Able to support business units and add value by innovating and providing solutions to financial issues/queries, including through FAQs, financial tools, advisory, etc. Influences and appropriately challenges non-finance colleagues for whom the service is being provided. Understands the operations, opportunities, and challenges of the organization. Holds a commercial outlook, demonstrating accountability towards organizational goals.
Finance- Budget management:
- Ability to support budgetary aspects of work planning process, drawing and management of GF grant budget.
Finance- Financial planning and budgeting
- Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analyzing and reporting.
Required Skills and Experience
Education:
- Secondary Education with specialized certification in Accounting and/or Finance.
- University degree in Finance or Accounting desirable.
- Qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
- Long-listed candidates may be required to take the UNDP Accountancy and Finance Test.
Experience:
- Minimum 7 years of progressively responsible finance/accounting experience is required at the national (CO) or international level (HQ). (Only 4 years of relevant experience is required for candidates in possession of a Bachelor’s Degree).
- Advance knowledge of Excel and database packages.
- Strong knowledge of Quantum, and Hyperion.
- Knowledge and experience of UN or UNDP operational processes and procedures.
- Financial resource management and donor reporting experience is desirable.
- Three years relevant work experience from a developing country is an asset.
- Familiarity with Global Fund’s financial management, systems, processes and reporting is desirable.
Language:
- Proficiency in the English language, both oral and written form is required.
- Working knowledge of another UN language is desirable.
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