Given the magnitude of the project, detailed coordination is crucial, demanding cohesive collaboration with multiple stakeholders, ensuring conformance with local, state, and federal regulatory standards.

General Operations (GO) as part of the Bureau of Management Services in UNDP is actively seeking a skilled Project Manager with demonstrated experience in large-scale renovation or construction projects. This individual will be instrumental in managing the project’s daily activities and maintaining a harmonious relationship with Clients (internal and external), Landlord, contractors, and diverse group of consultants and vendors, including architects and engineers. The designated Project Manager will operate under the direct purview of the Director of General Operations.

Due to the functional demands of this position and to effectively manage the renovation project, the Renovation Project Manager is expected to be onsite during business days.

Contracting & Procurement:

Develop specifications, sketches, contract documents, and Request for Proposals (RFPs) for the DC1 building renovation project, to engage contractors, consultants, vendors, including commissioning services. Conduct technical evaluations of bids and proposals, that meet the requirements of the DC1 renovation project. Lead the selection process and negotiate contracts to ensure value and alignment with the unique needs of the DC1 building renovation project.

Project Management & Communication:

Oversee the daily management of the DC1 building renovation project, ensuring alignment with the contract documents and efficient workflow. Maintain continuous communication with the DC1 renovation project team and all stakeholders, providing timely updates to address concerns promptly. Adjust the DC1 renovation project plans based on real-time progress, challenges, potential risks, and unforeseen obstacles specific to the building’s needs.

Financial & Quality Management:

Monitor daily expenses tied directly to the DC1 renovation, ensuring they remain within the allocated thresholds. Review change orders prior to submission for approval.  Perform daily site inspections of the DC1 building to ensure project scope and quality aligns with design and construction documents. Coordinate with contractors and consultants to address any quality or scope issues.

Compliance & Regulations:

Ensure the DC1 renovation project adheres to building standards and regulations, addressing any inconsistencies when identified.

Vendor Management:

Engage with vendors, contractors, and consultants for timely service and material deliveries. Collaborate with the project team on furniture selections, ensuring alignment with the renovation’s design and construction documents.

Commissioning & Handover:

Collaborate with commissioning agents to confirm systems in the DC1 building operate as envisioned post-renovation. Oversee system testing, validation, and necessary adjustments. Ensure proper post-commissioning documentation is provided and facilitate training for the DC1 building’s operators and maintenance crew. Coordinate final handover, ensuring punch list items are fully addressed and issuance of completion letters in compliance with construction procedures and standards.

Institutional Arrangement

The Renovation Project Manager works under the direct guidance of Director of General Operations.

Core:
Achieve Results:   LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact
Think Innovatively:   LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems
Learn Continuously:   LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
Adapt with Agility:   LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
Act with Determination:    LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
Engage and Partner:   LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
Enable Diversity and Inclusion:   LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

Cross-Functional & Technical competencies 

• Business Direction & Strategy

System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

• Business Management

Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.

Portfolio Management: Ability to select, prioritise and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimising return on investment.

Operations Management:

Ability to effectively plan, organize and oversee the organization’s business processes in order to convert its assets into the best results in the most efficient manner.

Knowledge of relevant concepts and mechanisms.

• Administration & Operations
  • Building, facilities & office space management
    • Knowledge and ability to facilitate the renovation and upgrade of offices including review of complex engineering/architectural drawings; negotiate technical agreements to ensure fully operational building infrastructure and services; design policy & procedure (POPP) for premises and facilities including space standards; manage premises and facilities; validate financial statement notes on leasehold data.
• Finance
  • Financial planning and budgeting
    • Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting.

• Business Management
  • Customer Satisfaction/Client Management
    • Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy.  Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.

• Experience in using architecture design software such as AutoCAD or similar programme is desirable.
• Familiarity with global and/or regional renovation/construction codes and standards is desirable.
• Prior work experience with United Nations and/or UNDP is desirable.

Required Language(s) (at working level)

• Fluency (verbal and writing communication skills) of English required.
• Knowledge of another UN language is an advantage.

Travel:   

This position is project based and no official travel is associated with performing the functions.

Due to the nature of the functions, the incumbent is expected to be on-site during normal working hours.