Senior Reporting Assistant – UNHCR jobs in Kenya

• Location: Nairobi, Kenya
• Vacancy No: N/A 
• Salary: N/A
• Organization: UNHCR
• Gender: Both
• Deadline: 2024-02-20

Organizational Setting and Work Relationships
The Senior Reporting Assistant will fulfil internal and external reporting requests. The incumbent is supervised by the Reporting Officer or another professional or more senior local staff depending on the staffing structure of the Office.

The Senior Reporting Assistant is expected to have contacts within the Organization and outside the duty station, as well as with partners and other stakeholders to collect information and monitor programme activities.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Stay abreast of the operational developments and assist in the preparation of briefing notes and reports.
– Assist in consolidation of data and facilitate the preparation of periodic reports including Sitreps, Fact Sheets and other activity specific reports and in preparations of interviews to the local media and background briefings to the international media.
– Update regularly the relevant information tracking system(s), adhere to electronic filing requirements.
– Provide administrative support in routine services and activities within the Unit
– Accompany visits of foreign delegation and the media to refugee sites in the region, giving appropriate briefings, interpreting support and commentaries.
– Work closely with relevant colleagues to contribute to accurate and standard data presentation.
– Prepare and distribute meeting minutes in a timely manner.
– Consolidate and provide inputs for donor reports.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).

– Perform other duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Journalism, Social Science, Humanities
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc). Excellent communication and strong interpersonal skills

Desirable
Training relevant to function of the position including Programme Management – Level 1.

Functional Skills
*IT-Computer Literacy
CL-Multi-stakeholder Communications with Partners, Government & Community
CO-Drafting and Documentation
DM-Data Management
PG-Programme Analysis
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

The incumbent will be supervised by the External Relations Associate based in Support Office Nairobi. The incumbent will be working closely with the Executive Office, Program and Protection Units based in the Representation Office in Mogadishu. The incumbent is expected to have sound proposal writing skills, reporting skills, donor relations knowledge and understanding of how to address internal, external donors and other stakeholders. The incumbent should exhibit strategic thinking, innovation, proactivity, strong teamwork, and interpersonal skills. Prior experience in reporting and donor relations will be prioritized during the selection process.

The incumbent should possess exceptional written and verbal communication skills, along with a demonstrated ability to create reports for various donor entities, including both institutional and private donors. A thorough understanding of UNHCR’s brand, particularly concerning its protection and solution mandate, as well as fundraising and donor relations with both institutional and private donors, is essential. Additionally, the incumbent should excel in identifying opportunities to showcase UNHCR’s contributions within a development framework.

A minimum of three years of proven experience in related roles involving reporting on program implementation and outcomes is highly desired. Proficiency in Microsoft Office, native-level proficiency in verbal and written English, and experience in producing reports under tight deadlines are essential qualifications.

The candidate should possess prior experience working with international development and or humanitarian organizations, Previous experience with UNHCR/UN is an added advantage. He/ She should possess a solid understanding of reporting protocols, best practices, guidelines, and communication tools. He/ She should demonstrate resourcefulness in utilizing technology, conducting research, and effectively managing a substantial workload with minimal supervision. Possession of strong interpersonal skills, ability to work in a team and multicultural environment is desirable.

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