Program Assistant G6 – WHO jobs in South Sudan

• Location: South Sudan
• Vacancy No: N/A 
• Salary: N/A
• Organization: WHO
• Gender: Both
• Deadline: 2024-02-21

Purpose of the Position

Within the WCO of South Sudan, the incumbent provides a range of support in the day-to-day program and financial support, including updating of the operational planning budget and finance matters in GSM, administrative actions related to budgets, human resources and filing/safe keeping of administrative and financial documents.
Objectives of the Programme and the immediate Strategic Objectives

The objective of the programme is to develop highly functional and multisectoral programs that will support the Country in its efforts to prevent and treat diseases by guiding national strategies and policies towards increasing coverage of quality prevention, treatment and care; coordinating and leading efforts of partner agencies including civil society and people affected in order to achieve mutual goals; and ensure effective surveillance, monitoring and evaluation and research to inform programmes and service improvement.
Summary of Assigned Duties

Under the supervision and guidance of the Technical Team Lead and in close collaboration with the Operations officer of the country office or other support structures, the incumbent provides support in the following areas:

Check all obligating documents, entering relevant information available from GSM or other on-line systems, ensuring the availability of funds, updating files, and transferring funds as instructed or as delegated.
Review obligating documents for completeness, and following-up on missing information, liquidating obligations, undertaking reconciliation and preparing periodic reports, as required.
Review various contractual documents, issuing PTAEO numbers, earmarking funds, verifying and following up on payment requests.
Prepare purchase requisition for IT equipment and other assets for the cluster, working in close collaboration with relevant colleagues to ensure that ordered items are appropriate.
Keep track of all contract extensions and renewals, checking and ensuring that funds are available for the proposed contract.
Follow-up on program implementation, drawing the attention of the supervisor or other senior staff to problems, inconsistencies and delays.
Draft correspondence on own initiative or on the basis of instructions; to finalize correspondence/reports for signature; to analyze incoming correspondence and requests, researching, obtaining and attaching background information when required, or redirecting them as appropriate, drawing the attention of the supervisor or other senior staff concerned.
Perform other related duties as required or instructed, including providing support to other areas of work as assigned
Competencies

*1. Teamwork

*2. Respecting and promoting individual and cultural differences

*3. Communication

4. Moving forward in a changing environment

5. Producing results.

Functional Knowledge and Skills:

The incumbent maintains and updates proficiency in the use of modern office technology through in-house courses, on-the-job training or self-training. He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and WHO, to be able to brief others and explain procedures.

Educational Qualifications

Essential: Work requires completion of secondary school. Knowledge of general administrative and HR Policy theory and procedures.
Desirable: Training in UN/HR systems is an advantage. Proven skills in drafting would be an asset.
Experience

Essential:- Minimum 5 years of relevant experience in program and administrative support positions.

Desirable:- Relevant experience in the WHO or other UN agency is an asset. Experience in Oracle-based or other ERP systems an asset.

Languages

Expert level knowledge of English is required

Other Considerations

Work requires the use of word processing or other software packages, and standard office equipment. Formal or self-training in the use of standard office software. Training in Oracle-based or other ERP systems an asset.

Work requires the use of word processing facilities to create, edit, format and print correspondence and documents; spreadsheet and visual presentation software; e-mail and scheduling software to improve communications both internally and externally; Oracle/GSM for administrative matters.

Additional Information (For HR use only):

· This vacancy notice may be used to identify candidates for other similar consultancies at the same level.

Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
For information on WHO’s operations please visit: http://www.who.int.
· The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits workforce regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

The WHO is committed to achieving gender parity and geographical diversity in its workforce. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply for WHO jobs.

Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

· An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter (https://www.who.int/about/who-we-are/our-values) into practice.

WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of short-listed candidates.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
Consultants shall perform the work as independent contractors in a personal capacity, and not as a representative of any entity or authority.
WHO shall have no responsibility for any taxes, duties, social security contributions or other contributions payable by the Consultant. The Consultant shall be solely responsible for withholding and paying any taxes, duties, social security contributions and any other contributions which are applicable to the Consultant in each location/jurisdiction in which the work hereunder is performed, and the Consultant shall not be entitled to any reimbursement thereof by WHO.
Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
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