Administrative Officer – FAO jobs in South Sudan

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

 Organizational Setting

The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

The FAO Representation in South Sudan is organized around three main units: Programme, Operations and Administration. The current portfolio of projects in South Sudan includes activities related to agriculture, livestock, fisheries and natural resource management, and is implemented with humanitarian, transitional and development funding. The incumbent will contribute to the effective and efficient provision of administrative, financial and other support services so as to ensure smooth implementation of projects/programmes at the Country Office.

The position is located in the FAO Representation in Juba, South Sudan.

Reporting Lines
The Administrative Officer reports to the FAO Representative in South Sudan.

Technical Focus
Financial management and administrative support services to Country programmes.

Key Results
Effective and efficient provision of administrative management support to the regular programme and project activities in all administrative areas, i.e. budget, finance, human resources, procurement, information technology (IT), logistics and security, contributing to the development, implementation and monitoring of the programme of work.

Key Functions
•    Advises in the preparation of the Programme of Work and Budget (PWB) in consultation with relevant technical officers and the headquarters technical divisions; prepares and consolidates work plans; proposes revised plans and strategic measures to implement successfully the biennial programme of work and monitor effectively budgetary trends;
•    Prepares periodic budget reports for submission; prepares post planning and monitoring and other regular and ad hoc reports;
•    Contributes to the development of results-based management concepts and policies and monitoring and reporting procedures;
•    Develops, implements and monitors corporate activities, identifies operational, administrative, information technology and other constraints and proposes solutions to improve quality, timeliness and cost effectiveness;
•    Overviews the maintenance of imprest accounts and other budgetary reports; acts as Certifying Officer, monitors availability of funds under all programmes; ensures that financial commitments and expenditures are accurate and consistent with established guidelines;
•    Trains and supervises staff and field project personnel on all administrative and operational matters and undertakes special missions for training on budgetary, financial and managerial issues in line with the Organization’s regulations policies and procedures;
•    Establishes effective working relationships with Government counterparts at appropriate level for Government Contributions to the work programme;
•    Oversees operational and staffing requirements of the Office and its projects, and ensures optimal staffing of the office and projects;
•    Participates in review meetings to assess managerial and operational capacities, scrutinize reliability and solvency of selected implementing partners;
•    Assesses training needs and encourages training events as well as other human resources-related activities;
•    Optimizes the management of Office’s premises, the allocation of space and the provision of services for the renovation and the maintenance of premises and be responsible for security for MOSS compliance;
•    Establishes and maintains partnership with headquarters units, interacts with Internal and External Auditors and prepares replies to audit observations and queries;
•    Organizes and participates in meetings, workshops, celebrations and other events;
•    Performs other related duties as required.

Specific Functions
•    Monitors and streamlines procedures related to (inance Operators) in the field to ensure transparency and accountability in accordance with compliance requirements;
•    Monitors expenditure against assigned project budgets by Operations Unit for small time payments and general operating expense related payments;
•    Provides oversight in assets transfer for closing projects as requested by different sectors.

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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
•    Advanced university degree in business or public administration, accounting or a related field;
•    Seven years of relevant experience in financial management, administration and planning;
•    Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

Competencies
•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

Technical/Functional Skills
•    Work experience in more than one location or area of work, particularly in field positions, is desirable;
•    Extent and relevance of experience in financial management, administration and planning;
•    Extent and relevance of experience in organizing programme proposals and monitor programme implementation.