Field Coordinator – IRC jobs in India

Field Coordinator is a job at the organization of IRC in Sabha, India. Both males and females can apply for this job. The grade of this job is  Mid-level and its occupational group is Managerial positions. It is at the sector of Operations and it is a full-time vacancy. Read the article for more information.

• Location: Sabha, India
• Vacancy No: N/A 
• Salary: N/A
• Organization: IRC
• Gender: Both
• Deadline: N/A

Job Description

SCOPE OF WORK: For the Field Coordinator (Field Co) – South position, the IRC seeks a senior professional with considerable experience in humanitarian and development operations. The Field Co plays a critical role in program effectiveness on the ground, maintaining IRC’s ability to access program locations, and providing operational management and support within the southern region. A member of country leadership, the Field Co – South works in a matrix management structure, directly overseeing field level operations teams, and supporting day-to-day administrative oversight and coordination of program teams with line management to sectors leads. The Field Co reports to the Deputy Director for Operations in partnership with the Deputy Director for Programs.

The Field Co – South is responsible for ensuring the effective running of the office, guiding and ensuring that field teams participate in sound program cycle management, and analyzing operational risks and mitigations. The Field Co possesses excellent interpersonal savvy and a collaborative approach, promoting and maintaining a positive working environment and enabling successful partnerships with operations and programs to ensure high-quality delivery of programs to our beneficiaries. She/he will also engage external stakeholders, representing the IRC and our operations in southern Libya in a range of forums. Strong candidates will have exceptional communication and representation skills, experience managing NGO operations in complex contexts, an understanding of programming and program cycle management, and an ability to effectively mobilize teams. She/he must be organized, proactive, and able to effectively handle sensitive, complex issues in a diplomatic way that puts the needs of the beneficiaries first.

Major Responsibilities:

Management:
Chair biweekly all staff meetings amongst programs and operational staff with minutes to be shared with country leadership and senior management.
Manage overall coordination of field operational budgets for the Southern Libya-based grants; liaise closely with the finance, and grants and compliance staff to monitor cash flow, review BVAs and track operational spending.
Coordinate the execution and collection of operational needs assessments and participate in proposal development processes in cooperation with Deputy Directors and Program staff.  This should include contributing to and reviewing context analysis, risk analyses, and budgets to ensure that they are reasonable and sufficient to cover the operational needs of the field office.
Ensure timely submission of a Monthly Management Report.
In partnership with HR and as appropriate, make recommendations to coordinators and deputy directors regarding staff mobility, grievances, and/or disciplinary matters.

Access, Safety and Security:
In close coordination with the Safety and Security Senior Coordinator, ensure that the security protocols are followed ensuring the consistent monitoring and analysis of the security environment, and adherence by all staff to the IRC security protocols and procedures.
Ensure that all new staff in the field office are briefed on security procedures and protocols and assist the Humanitarian Access, Safety and Security (HAS) department to assess security training and orientation needs and
Assist the HAS department in analyzing the prevailing security situation and in carrying out security risk assessments in southern Libya.
Ensure prompt reporting of security concerns and safety/security incidents to the Safety and Security Senior Coordinator and Deputy Director of Operations.
Assist in the drafting of field security management plans, local contingency plans and other procedures as required.
Ensure that the IRC premises are secure at all times.
Take the lead role at field level in Critical Incident Management and incident reporting.

Financial Management:
Oversee field-level Finance staff in accordance with the field management matrix to ensure day-to-day finance functions are operating smoothly and without bottlenecks.
Liaise with finance as required on cash planning ensuring that the field office has sufficient cash.
Responsible for the management of the field office petty cash and ensuring daily cash count is done.
Oversee budget planning and expenditure in the South and, with technical guidance and support from the Finance department, ensure they are allowable and allocable according to IRC and donor regulations.
Ensure compliance with financial policies & procedures within the field office.
Support in preparing budgets and spending plans for the field office.
Review the monthly BVAs related to the field office and highlight any need for urgent support or corrective actions.

Supply Chain Management & Reporting
Supervise Supply Chain functions in effective and efficient logistical operations (e.g., procurement, asset management; consumable item stocks).
Monitor Supply Chain activities to ensure they are carried out in full compliance with IRC and donor policy and procedures, and immediately notify the DDO/SC Co of potential or actual non-compliance.
Provide recommendations to enhance logistics effectiveness, internal controls or cost efficiencies.
Ensure spot-checks are done systematically, documented and reported for all IRC assets, inventory and equipment.
Lead SC staff meetings to ensure planning for and responsiveness to program needs, improve understanding of policy and procedures, and develop a motivated and cohesive team.
Liaise with program staff as required on compliance issues and commitment tracking.
Coordinate with SC Co to ensure upkeep and general IRC facilities management.

Programmatic Support and Strategic Planning:
Contribute to the development and implementation of country’s strategic action planning.
In coordination with the Deputy Director(s) and Technical/Operational Coordinators, lead on area of operations-specific strategy development and operations planning for effective delivery of IRC programmatic priorities in Libya.
Ensure all transactions and systems in the field offices comply with country-specific policies as well as IRC Global HR, Finance, and Supply Chain guidelines.
Anticipate, plan and manage structural transitions associated with expansion and/or consolidation of field office(s) and program locations as grants are secured, opening and/or ending.
Ensure regular field monitoring and notification of any modifications as required.

Staff Management and Development:
Promote and monitor staff care and well-being.
Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to perform successfully in their positions.
Coach, train, and mentor staff with the aim of strengthening technical capacity, exchanging knowledge within the team and providing professional development guidance.
Communicate clear expectations to direct reports, setting performance objectives, providing regular and timely performance feedback, and providing documented semi-annual performance reviews.
Provide constructive feedback and counsel on appropriate career paths and professional development.
Ensure timely completion and submission of monthly timesheets.
Ensure that probation reviews and performance evaluations for all staff are conducted on time; for program staff, provide input to technical coordinators during the performance review period.

Coordination and Representation:
Take part in external coordination meetings on behalf of IRC; represent IRC generally with third parties including community and government liaison as necessary.
Prepare and circulate meeting notes and provide briefings to program staff on coordination issues.
Develops and maintains effective coordination and long-term relationships with external stakeholders, representing IRC positions, promoting long-term strategy and resolving problems/conflicts.
Lead coordination between IRC logistics, finance, programs and grant staff to ensure timely and compliant program activities and expenditures; including active participation in grant opening/closing and review meetings.

Key Working Relationships:

Position Reports to:  Deputy Director for Operations in partnerships with Deputy Director for Programs
Position directly supervises  Sabha and southern region staff in a matrix management structure
Indirect Reporting:  Field-level Program Managers or Officers, depending on field office program structure.
Other Internal and/or external contacts: SMT, country leadership group, other field coordinators.

Internal: Deputy Director(s), Program Coordinators, HR Manager, Finance Controller, other Field Coordinators.
External:  Partners and peer agencies, suppliers, local authorities.

Qualifications

Job Requirements:
At least 5 years’ experience working with a humanitarian/ development organization, including significant experience working at field level in complex environments.
Previous experience in at least two of the following fields: Human Resources, Finance, Supply Chain, Logistics, Administration, Access & Security. Previous experience in field management and coordination will be a considerable asset.
Familiarity with programing/sectors relevant to IRC Libya; experience working in programs is a plus.
Exceptional interpersonal and communication skills.
Strong skills in people management, moderation, conflict resolution and capacity-building Familiar with budgeting, spending plans and financial reporting.
University degree in related academic discipline
Substantial understanding or proven experience of security management in complex and insecure environments
Familiarity with procurement and rental markets in the project locations strongly desired.
Fluency in Arabic and high level of written and spoken English (ability to write clear, high-quality reports)
INGO experience preferred.
Strong ability to prioritize work under pressure, maintain attention to detail, and coordinate multiple tasks to meet deadlines.
Effective time management and organizational skills.
Strong problem-solving skills, creativity and flexibility. Energetic, with great networking and negotiation skills.
Driver’s license is required and 30% of travel is expected to all southern field locations.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons

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