Programme Associate (Invoice & Payment) G6 (5 position)-Mogadishu, Dolow, Garowe, Galkayo & Hargeisa – WFP jobs in Somalia

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WHY JOIN WFP

In Somalia, the World Food Programme provides food assistance for nutrition, livelihoods, and relief through the hard work of more than 618 employees who contribute towards making Somalia hunger free in close partnership with local partners.

This position is open to qualified Somali candidates. Female candidates are especially are encouraged to apply.

KEY ACCOUNTABILITIES (not all-inclusive)

• Review and reconcile a variety of financial and operational reports related to Cooperating Partners (CPs) management.
• Prepare periodic reports, related to WFP engagement with CPs and Government ministries internal and external use.
• Ensure timely creation of Service Entry Sheets (SESs) for In-Kind activities.
• Coordinate with TMT focal point and ensure that Top-up information from the Beneficiary Database (SCOPE) is shared with the CPs for review and invoicing purposes monthly.
• Coordinate with TMT focal point and ensure CBT related costs invoices from SCOPE are shared with Area Offices (AOs) for verification and follow up for submission by CPs.
• Liaise with the CPs to submit invoices in a timely manner, review the invoices for correctness and completeness and forward them to Finance to upload on the Invoice Tracking Systems (ITS).
• Ensure the creation of Service Outline Agreements (SOAs), Purchase Orders (POs) as soon as the Field Level Agreements (FLAs) are signed or extended.
• Liaise with Finance Unit on CPs invoice payment and inform the CPs promptly.
• Provide training to CP staff and AO staff on invoicing and payments procedures and process flow.
• Plan and assist in the closure of projects in relation to payments to CPs.
• Liaise with CPs to obtain vendor details and submit for creation/amendment of vendors.
• Ensure and coordinate weekly CP unit invoice processing status report is shared with AO management.
• Monitor GRIR and ITS records to ensure IPSAS compliance. Undertake budget and financial analysis and tracking.
• Provide efficient budget and financial analysis related to CP’s budgets and expenditures, in line with WFP guidance and operational requirements (e.g., comparisons between partners, over time etc.)
• Monitor funds utilization, advance financing, and refinancing arrangements, and alert relevant internal stakeholders to approaching deadlines and potential resource shortfalls/surpluses.
• Conduct budget reviews for agreements with CPs as well as reviews of the CPs’ financial reporting.
• Perform other related duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education is required. Diploma or degree is desirable in finance, business, economics, and any other related fields.

Language: Fluency in English and Somali, both oral and written communication.

REQUIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Experience: Has at least six (6) years of relevant experience in a similar role with secondary certificate, or three (3) years of relevant experience with diploma or bachelor’s degree, where invoice processing was a significant part of the role. Experience with budgeting, budget review/analysis. Has experience in procuring and contracting.

KNOWLEDGE AND SKILLS

• Excellent written and verbal communications skills; high attention to detail and proofreading ability; good research and analytical skills; ability to meet deadlines and work under pressure as part of a team; good communication and networking skills; ability to work independently while asking questions and seeking support in a fast-paced work environment; willingness to work in challenging environments / field locations.
• Proficient in MS Office package, particularly in Microsoft Excel and PowerPoint. Demonstrated ability in data acquisition and knowledge of Access or other database tools is a great advantage. Invoicing and payments skills. Budget review and analysis.

TERMS AND CONDITIONS

Contract duration: 1 year, Initial, renewable.

DEADLINE FOR APPLICATIONS

The deadline for applications:  Saturday 24th February 2024.

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.