TERMS AND CONDITIONS

This vacancy is open to Indian National only
This vacancy is open to internal and external candidates
Only candidates under serious consideration will be contacted
A Written test will be used for Screening Candidates
Only recommended candidates will be retained on roaster for a period of two years and may be considered for similar positions from roaster
The Base Salary for this position is INR 83,967/- per month + 8.33% of Base Salary towards Social Security also employee will be covered with medical benefits as per WFP ‘s Plan. All Tax liability for payments from this contract are to be borne by the subscriber.

JOB PURPOSE:

To provide effective specialized support and technical analyses to SO4 activities that effectively meet the technical assistance to the implementation on ground, and co-ordinate and control business support services for the unit activities to ensure effective service delivery.

KEY ACCOUNTABILITIES (Not all inclusive) 

The key accountability for incumbent is categorized under two broad heads as follows:

Supporting the efficient delivery of SO4 targets and objectives

1. Provide support to SO4 operations to ensure that the various activities are performed within the established programme targets. Prepare a system for tracking the deliverables against the milestones. Collaborate with Vendors/State offices for ongoing activities.
2. Prepare a range of reports and data analysis (e.g. technical assistance needs, resource utilization, programme status, performance, donor reports) and highlight trends/issues ensuring deliverables adhere to corporate standards and quality control.
3. Ensure and/or perform accurate, timely recording of programme related data from field and consistency of information presented to stakeholders. Assist in preparation of inputs to annual reports, briefing documents, collation of information from various states and development of draft periodic updates.
4. Liaise with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities. Support organizing project specific review meetings, technical consultations and workshops.
5. Oversee and/or review, the work of WFP contracted filed partners, provide follow ups and guidance in consultation with the Head of SO4.
6. Undertake basic data analysis, research of secondary information, prepare formats/mechanisms for seeking information, prepare for meetings including power-point slides, draft letter for government counterparts and others, documents, minutes of important meetings and comprehensive reports.
7. Coordinate and communicate with local partners, agencies, NGOs and government institutions and ensure maintenance of a good database for liaising and responsible correspondence.

Provides administrative support to the SO4 Unit focusing on achievement of the  following    results:

8. Respond to a range of operational business in order to provide a timely and accurate resolution. Liaise with other units such as HR, Finance for smooth organizational process implementation
9. Oversee the maintenance of records and databases of the ongoing unit procurements, fund disbursal to ensure information is organized and readily available for staff and compliant with all relevant regulations and policies, and stringent audit requirements
10. Assist managers in planning, monitoring and reconciling budget(s), expediting payments/advances for field activities to ensure that planned financial resources are used effectively.
11. Provide a full range of complex business support services to staff to contribute to the effective functioning of business operations and assess and recommend improvements to procedures and practices.
12. Perform the admissible procurement functions delegated to the SO4 units; if required, creation of Purchase Requisitions (PRs), and posting of Service entries of services and goods in the SAP system.
13. Perform any other duties as required.

STANDARD MINIMUM QUALIFICATIONS

EDUCATION

Secondary Education, preferably with specialized certification in the related functional area. University Degree in Agriculture, Environment, Economics, Information Technology/Computer Science, Business, Commerce, Public Administration, Communications, Statistics, or other related field would be desirable.

EXPERIENCE

6 years of progressively responsible programme /administrative support experience is required at the national or international level with at least 2 years with UN, international-multilateral or multinational organizations.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Has worked with technical teams (i.e. Resilience, Agriculture, Climate adaptation projects, M&E etc.).
• Has contributed to implementation of programmes, its monitoring and documentation.
• Has observed or assisted with policy discussions.
• Demonstrated experience of preparing briefs, draft memos, updates and preliminary reports

COMPETENCIES & SKILLS

• Specialized knowledge of the application of common business processes, practical business support methods, procedures and systems used in area of work, gained through technical training and work experience.
• Good communication skills in order to provide specialized business support services to a wide range of individuals. · Ability to analyse and interpret financial data and monitor budgets.
• Ability to proactively analyse the basic programme information and progress and recommend areas for improvement, create and maintain database of basic information.
• Experience in coordinating the work of others and self.
• Ability to use MS Office, presentation softwares with ease for basic analysis and presentation.
• Ability to maintain confidentiality.
• Ability and experience to work on SAP will be an added advantage.

LANGUAGE

Excellent writing and communication skills in English and working knowledge of Hindi.

WFP COMMON STANDARDS OF BEHAVIOUR:

This is a Leading Through Others Level 1 role and following behaviours are expected:

• Leads by Example with Integrity
• Drives Results and Delivers on Commitments
• Fosters Inclusive and Collaborative Teamwork
• Applies Strategic Thinking
• Builds & Maintain Sustainable Partnerships

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The WFP is the largest humanitarian organisation delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. WFP’s policy on Climate Change commits it to preventing acute hunger and investing in climate action- at both government and community levels- aligned to the international frameworks including Paris Agreement and disaster risk reduction adopted in Sendai, Japan, in 2015.

WFP India’s Country Strategic Plan (CSP, 2023-2027) outlines its commitments to contribute to the efforts of Indian government in achieving their targets under SDG 2 and connected SDGs 5, 13 and 17. WFP works with a variety of State and Central Ministries to take this agenda forward. Realizing India’s growing willingness and potential to provide technical support in the area of building resilience for sustainable food and nutrition security, CSP’ Strategic Outcome 4 (SO4) focuses on strengthening adaptive capacities, climate resilient food systems and livelihoods with following two main outputs:

• Stakeholders at national and state levels have strengthened capacities to address food security and nutrition issues in disaster and climate-response mechanisms.
• National climate response mechanisms are strengthened to improve community-level resilience and adaptation to natural shocks and other climate events.

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment.