Human Resources Associate – UNDP jobs in Mali
- Location: Bamako, Mali
- Vacancy No: N/A
- Salary: N/A
- Organization: UNDP
- Gender: Both
- Deadline: 2024-03-10
Background
Organizational Context:
UN Women, based on the vision of equality enshrined in the Charter of the United Nations, works to eliminate discrimination against women and girls; women’s empowerment; and achieving equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
UN Women Mali supports the implementation of the National Gender Policy through its strategic note which is aligned with UNSCDF around the following four main pillars: i) governance and female leadership; ii) economic advancement of women; iii) the elimination of violence against women and girls; iv) women and peace and security, humanitarian action. UN-Women’s triple mandate (Normative, Coordination and Operation) offers additional opportunities for impact.
UN Women Mali is seeking qualified personnel with strong skills for the position of Human Resources Associate to provide assistance to the Operations unit.
Under the technical direction of the WCARO Region HRBP and daily supervision of the Director of Operations, the Human Resources (HR) Associate is responsible for administrative and logistical support of recruitment and placement, administration of benefits and entitlements staff and external contractors, other HR administration matters and separation of staff.
Duties and Responsibilities
Functions:
1. Administer and implement UN Women Mali’s human resources strategies, policies, rules and regulations
- Provide general and specialized information to management and staff on human resources strategies, rules and regulations;
- Identify ways to meet administrative needs within existing policies;
- Interpret processes and procedures, anticipate and manage operational needs;
- Prepare a written response to human resources-related questions.
2. Provide administrative and logistical services in full compliance with UN Women human resources rules, regulations and policies and guidelines
- Process, draft, revise, proofread and finalize for approval a variety of correspondence and other communications;
- Ensure administrative coordination in the extension of contracts, the processing of national benefits and allocations and the renewal of UNLPs and visas;
- Enter and track transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and terminations in Quantum;
- Facilitate responses to audit findings and recommendations;
- Assist in the management of leave and personnel files;
- Facilitate the integration of new employees and provide administrative support for those leaving the organization.
3. Facilitate and coordinate recruitment processes in full compliance with UN Women human resources rules, regulations and policies and guidelines
- Write vacancy notices;
- Pre-select candidates, host and participate in interview panels as needed;
- Prepare recruitment recommendations and related documents for the regional oversight committee (CRB);
- Prepare the establishment of positions, liaise with the region’s HR administration and ensure that appropriate measures are taken;
- Provide regular reports on the status of recruitment;
- Provide advice to local recruitment into programs/projects if necessary.
?4. Provide administrative support for staff performance management, learning and development in full compliance with UN Women human resources rules, regulations and policies and guidelines
- Assist in monitoring and compliance with staff evaluations, learning and staff development;
- Help employees design multi-year training plans.
- Assist in compiling and rolling out the staff training and upgrading policy.
5. Maintain HR data in full compliance with UN Women human resources rules, regulations and policies and guidelines
- Maintain and update the internal database and records on HR administrative matters in a confidential and secure manner;
- Produce a variety of standard and non-standard statistical and other reports from various databases;
- Updating position data in Quantum and updating COAs information.
6. Facilitate the acquisition and sharing of knowledge
- With the assistance of the HR Associate, present capacity building programs for staff;
- Provide a synthesis of lessons learned and best practices in human resources administration.
7. The holder of this position carries out other tasks falling within his functional profile deemed necessary for the functioning of the UN Women Mali Office.
Supervision: The incumbent of this position works with an HR Assistant who is under his direct supervision.
Competencies
Key values:
- Respect for diversity
- Integrity
- Professionalism
Competences de base:
- Awareness and sensitivity to gender issues
- Responsibility
- Able to solve problems
- Communication efficace
- Know how to collaborate
- Engagement with stakeholders
- Set an example in your attitude and behavior
Functional skills
- Solid knowledge of HR administration, processes and policies;
- Ability to administer and execute administrative processes and transactions;
- Ability to process information of a confidential nature;
- Ability to contribute to the re-engineering of operational processes and the implementation of new systems;
- Ability to produce reports;
- Strong computer skills.
Required Skills and Experience
Education and Certificates:
- A secondary school diploma is required.
- A degree in human resources, business administration, public administration, management or any other related field is an asset.
Experience:
- At least 6 years of relevant experience in personnel administration and/or human resources management.
- Experience in recruiting and benefits administration in international organizations is an asset
- Experience researching and interpreting UN Staff Regulations and Human Resources policies and procedures is highly desirable.
- Experience using computers and office software packages (MS Word, Excel, etc.) and experience handling web-based management systems, including experience using a system ERP (i.e. Oracle Cloud, SAP or PeopleSoft) is an added advantage.
LANGUAGES:
- Speak and write French fluently;
- Speaking and writing English fluently is an asset;
- Speaking a local language of Mali is an asset.
Application:
All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
Note:
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.
Diversity and inclusion:
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
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