Overall purpose of the role

Based in Nairobi with regular travel to field locations and reporting to the Chief of Party, the Project Officer will be responsible for providing project and operational support to the BORESHA-NABAD consortium, led by DRC. The selected candidate will be responsible for coordinating field operation needs, filing, recording minutes of meetings, organizing meetings/workshops, organizing field travel, and liaising with consortium agency field teams to ensure timely support to operational locations. The Project Officer will also help with the coordination of high-level visits to the project, tracking partner reports by following up various actions, and disseminating information to PMU and consortium staff.  The incumbent will work closely with PMU and consortium staff to coordinate tasks and support project delivery.

Responsibilities:

Consortium and Team Support

• Ensure timely and accurate execution of the day-to-day project requirements by ensuring project master work plans are followed, handling information requests and inquiries, advising visitors, scheduling meetings, and support on completing project documentation, among other related tasks.
• Support the COP in coordinating activities including trainings, kick-off and program review meetings, field visits, and internally and externally organized workshops. This role will also include taking meeting notes for those meetings/workshops attended, preparation of materials for programmatic meetings, and compilation and distribution of meeting minutes and relevant information.
• Communicate with implementing partners as advised by the COP on thematic tasks.
• Organize and coordinate visits by donors, government authorities, country team members or headquarter staff.
• Liaise regularly with staff in other departments, field offices, consultants, partners, and other external contacts to ensure effective information flow and timely actions.
• Maintain an effective filing system to include key correspondence, organization/project reports, financial information, and other relevant documents.
• Responsible for day-to-day project correspondence, information sharing and filing, ensuring that appropriate follow-up actions are taken for on behalf of the COP.
• Maintain records and track the status of action points arising from Project Steering Committee, Technical Working Group and other BORESHA-NABAD meetings.
• Ensure compliance with financial processes and financial records according to DRC and donor rules, regulations, policies, and strategies.

Programme Implementation Support

• Support project implementation processes as directed by the COP . With support from the M&E Coordinator, Finance Coordinator, Partnership Coordinator and other PMU and consortium member staff, play a focal role in the coordination of deliverables including work plans, budgets, office space, staffing etc. are in place for project start-up activities.
• Collection, analysis, and presentation of information for identification of areas for support and program formulation/ implementation
• Develop talking points, background, and briefing materials for meetings, publicity, and advocacy in collaboration with the communications staff of DRC and other consortium members.
• Develop monthly activity implementation tracking tools and ensure that all key program documentation is filed and easily accessible and retrievable.
• Monitor and check project management reports for compliance with activities, expenditures, and work plans.

• With support from DRC Administrative Unit, make logistical arrangements for programme staff and guests, flight bookings and accommodation.

About you

In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Experience and technical competencies:

• Minimum 2 years of relevant program and/or administrative experience is required.
• Excellent knowledge of Project Management and Support is required.
• Experience in the use of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages.
• Ability to perform a variety of standard tasks related to programs management, including screening, and collecting of project documentation, project data entering, preparation of revisions, filing, provision of information.
• Flexible, with ability to work handle multiple tasks and meet strict deadlines.
• Strong planning, organization, and problem-solving skills with ability to work hands-on, independently, and within team in a difficult work environment.
• Excellent report writing skills in English.
• Strong communication (written & spoken) and interpersonal skills.
• Ability to work cooperatively with staff from diverse cultures.

Education

A University Degree in Social Sciences or any other related degree

Language

Fluent in spoken and written English and Kiswahili.

What we offer

Contract:   1yr. Salary and other conditions are offered in accordance with DRC’s Terms of Employment for Employment band H- Non Management.

Availability:   April 22, 2024.

Duty station:  Nairobi with frequent travel to the field

Reporting Line:  Chief of Party

Providing equal opportunities.   We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

Promoting high standards : DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process

Application and CV

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.

DRC only accepts applications sent via our online-application form on www.drc.ngo under Job / view vacancies

Please submit your application and CV in English no later than March 22, 2024