Human Resources Analyst – For Afghan national only- Re-advertised – UNDP (UN Women)

Afghanistan is one of the world’s most complex emergencies, and the world’s largest humanitarian crisis. Afghan people are grappling with the impact of conflict, poverty, economic decline, and natural disasters. In this context, Afghan women and girls face unique vulnerabilities and require urgent support as gender inequality is interwoven with conflict dynamics and humanitarian needs. It is essential that Afghan women and girls can continue to shape the development of their country, and that their gains are protected. UN Women remains fully committed to supporting Afghan women and girls and to putting them at the center of the global response to the crisis in Afghanistan.

UN Women has been in Afghanistan for two decades. UN Women’s programming approach is informed by analysis of the political, economic and humanitarian situation, risks to and capacities of partner organizations, and needs of Afghan women and girls. UN Women Afghanistan currently has four key programme priorities: (1) Gender in Humanitarian Action, (2) Ending Violence Against Women, (3) Women’s Economic Empowerment, and (4) Women, Peace and Security.

Under the overall supervision of HR Specialist, The Human Resources Analyst is responsible for implementation of HR strategies and polices to ensure compliance with UN Women rules and regulations.  S/he will work closely with Programme and Operations within the ACO, to provide effective human resources management.

• Provide general, standard information to the staff on HR strategies, rules and regulations;
• Provide advice on guidelines for temporary personnel;
• Identify ways in which the administrative needs can be met within existing policies;
• interpret processes and procedures, anticipate and manage operational requirements.

Supports the provision of HR administrative and logistical services to ACO in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Process, draft, edit, proofread and finalize a variety of correspondence and other communications;
•  maintain files/records, monitor deadlines;
• Provide administrative coordination in administration of national benefits and entitlements;
• Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through ERP system;
• Facilitate responses to audit findings and recommendations;
• Assume overall responsibility for leave management; record management;
• Process payment, and administer entitlements for international staff as approved;
• Validate and coordinate local payroll and related issues;
• Oversee issuance on non-contract staff, including extensions and separations; verify staff contracts due to expire and on that basis initiates required extension or separation action;
• Facilitate staff separation process.

Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines.

• Draft job descriptions and vacancy announcements;
• Assist in reviewing and processing requests for classification;
• Screen candidates and facilitate and participate in interview panels;
• Prepare recruitment recommendations/supporting documentation for Central Review Board (CRB) including drafting selection process report as required;
• Coordinate position management, assure funds availability, prepare position establishment, liaise with headquarters and assure that action is completed;
• Provide regular recruitment status reports;
• Provide advice to local recruitment in programmes/ projects.

Coordinate staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines.

• Monitor compliance with the performance appraisal review in the office and staff learning and development;
• Facilitate the preparation of Office learning plan and individual learning plans in consultation with the Operations Manager and HR Analyst.

Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines.

• Maintain, further develop and update internal database and files on HR matters, and staffing tables in a confidential and secure manner;
• Generate a variety of standard and non-standard statistical and other reports from various databases;
• Update position data in ERP system, association of positions to chart fields (COAs), update of COA information;
• Participate in local salary surveys as needed.

Facilitate knowledge building and knowledge sharing globally

• Organize and conduct training courses, workshops, information sessions, orientations and consultations for staff;
• Provide a synthesis of lessons learnt and best practices in HR administration;
• Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.

Key Performance Indicators

• HR activities in the office are in full compliance with UN Women rules, regulations and HR policies and guidelines
• Timely provision of HR operations services and guidance to country offices and project presences
• Timely recruitment of staff on appropriate contract modalities
• Timely coordination of performance appraisals and learning and development activities
• All HR data are administered in confidential and secure manner

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies:  https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies

• Good knowledge and expertise in HR administration, processes and policies;
• Ability to handle confidential information; maintain discretion;
• Ability to anticipate HR requirements in terms of staffing levels and staff development;
• Ability to find innovative solutions to complex HR challenges within a framework of policies and rules which must be respected.
• Demonstrated effectiveness in using competency-based tools and processes in recruitment and selection.
• Ability to facilitate business processes re-engineering, implementation of new systems;
• Communicates clearly and convincingly, both orally and in writing, adapting style and content to different audiences.
• Ability to build trust in interactions with others;
• Ability to provide advice and support;
• Good analytical skills;
• Good IT skills.

• Advanced (Masters) University Degree in Business Administration/HR is required.
• A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

• At least 1 year of progressively relevant experience in human resource management with focus on staff planning; performance management, contract administration, benefits-entitlements administration, recruitment and staff learning and development.
• Work experience with an international multicultural organization
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.)
• Experience in handling web-based management system and ERP human resources system is an advantage.
• Work experience in the UN system is an asset.

Language Requirements:

• Fluency in written and spoken English, and Dari
• Knowledge of Pashto is an asset.

Application:

• All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from Application and recruitment process | About us: Careers at UN Women | UN Women – Headquarters  Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Inclusion Statement:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)