Finance Officer – ILO jobs in Peru

• Location: Lima, Peru
• Vacancy No: N/A 
• Salary: N/A 
• Organization: ILO
• Gender: Both
• Deadline: 2024-04-01
  

THIS POSITION IS SUBJECT TO THE AVAILABILITY OF FUNDS

Introduction

As a member of the team, the position holder will provide professional services for the administration and execution of a range of financial services for the Office. She will act as an expense controller, ensuring the effective and transparent use of financial resources and the integrity of financial services. Services will be provided in an efficient, effective and client-oriented manner and will include the use of the enterprise resource planning system. The position holder will ensure that the Andean Office budget is prepared on time and that effective monitoring, controls and analysis is carried out, and will interpret the established rules, regulations, policies, procedures and guidance governing financial matters to provide solutions to a wide variety of financial issues.

The position holder will work under the supervision of the Finance Officer. Everyday tasks require minimal supervision. The holder will receive detailed instructions and guidance if he/she has to deal with special activities or unusual or complex issues.

Description of tasks

The Finance Officer will liaise with staff and managers concerned at field offices, project sites and headquarters to maintain effective working relationships, exchange information on issues related to provision of services, analyze information and follow up on authorizations and pending administrative issues. Externally, the incumbent will mainly be in contact with banks, tax entities, RREE, service providers, national/programme coordinators, implementing agencies, United Nations agencies and other international organizations to exchange information and obtain assistance with in order to ensure the satisfactory execution of financial services.

The functions to be developed are the following:

1. Provide professional services for the effective execution of the Office’s financial services.Manage day-to-day financial operations, ensuring full compliance with applicable financial rules, regulations, policies, procedures and standards and data integrity and consistency in all financial transactions, records and reports.Keep track of the work of personnel who perform tasks related to finances and provide guidance. Supervise staff as appropriate.
2. Provide substantial support for ongoing analysis and monitoring of the financial situation of the Office.Provide periodic management reports to support financial decision making.
3. Assist in managing financial operations and accounting services that involve responsibilities for accounts payable, accounts receivable, payment approval, external payment authorizations and Office financial authorizations, account reconciliation, billing, monthly closing of accounts, forecasts and closing of accounts at the end of each accounting year.
4. Coordinate the preparation of the operating and operational budget and project budgets, review and process requests for budget revisions, analyze budget approvals and prepare reports thereon, compare expenditures with allocations and analyze the discrepancies.Maintain contacts with the responsible parties concerned to strengthen budget management and adopt corrective measures, when appropriate.
5. Act as an expense controller and certify financial documents and transactions or transfer them to the supervisor, as appropriate, providing explanations and proposing corrective measures or alternative actions.
6. Help monitor the implementation of activities in accordance with project documents, donor agreements and budgeted work plans.Determine if there are situations that block the progress of work and propose corrective measures.Prepare, analyze and evaluate information in financial records and provide data and information for financial reporting in accordance with donor conditions and the Financial Regulations and Rules of the Office.
7. Examine bank accounts and imprest accounts.Examine within the stipulated deadlines the liquidity situation of local accounts to ensure that they have sufficient funds to make payments.Ensure that local banking arrangements are efficient and comply with local financial and banking regulations. Prepare and coordinate bank transfers for effective approval and settlement of relevant transactions. Establish monthly treasury forecasts.
8. Follow up on external and internal audit recommendations and draft responses to queries and audit observations for review by the supervisor.
9. Stay up to date on the evolution of applicable standards and best practices.Share knowledge with staff and provide guidance.Organize and deliver training for staff on financial matters. Develop a compendium of lessons learned and best practices in finance, as well as guidelines and standard operating procedures, as appropriate.
10. Monitor the efficiency and effectiveness of work methods and processes and make recommendations for improvements.Work closely with staff and stakeholders to ensure that services are designed and implemented efficiently and smoothly, and make recommendations to improve related processes.
11. Perform other related duties as assigned.

Education

REQUIREMENT

• First-level university training (complete university studies) in Finance, Accounting or related areas.

VALUABLE

• Master’s Studies in Auditing, Finance or MBA.

Experience

REQUIREMENT

• Minimum two (02) years of professional experience in finance or accounting.

VALUABLE

• Professional experience in financial supervision and management in leading multinational companies, banking or financial entities, large accounting or auditing firms.

Languages ​​and computing

REQUIREMENT

• Excellent command of Spanish.

VALUABLE

• Advanced level of English, which allows reading, listening comprehension, writing, holding conversations and presentations.

Competencies

[Basic]

Candidates interested in the position should consider that the nine ILO core competencies, listed below, may be evaluated during the selection process: Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge exchange, Orientation to customer, Communication, Change orientation, Responsibility for performance and Quality orientation and Collaboration.

In addition to the core competencies required by the ILO, the following are required:

• Ability to interpret applicable financial rules, regulations, policies and procedures and work within them.
• Ability to work precisely and pay attention to details. Writing skills.
• Ability to adapt quickly to new computer programs and systems. Ability to reconcile priorities.
• Ability to work in a multicultural environment with a gender-sensitive and non-discriminatory attitude and behavior.

Knowledge and skills (technical and personal)

• Good knowledge of financial and accounting principles and concepts.
• Good knowledge of international accounting standards, such as International Public Sector Accounting Standards (IPSAS), or other international or national accounting standards.
• Knowledge of the methods and techniques necessary to determine and evaluate the quality and efficiency of process execution.
• Good knowledge of computer programs (particularly word processing, spreadsheets and presentation creation), for example Microsoft Office.

..

In addition, it will be valued:

• Knowledge of Contracting and Acquisitions of goods and services,
• Knowledge of auditing and orientation to internal controls,
• Knowledge of risk assessment, administration and mitigation,
• Knowledge of banking transactions, updating signatory panels, e-banking, account funding, reconciliations in local and foreign currency, administration and reporting of petty cash and/or advances, etc.
• Payroll knowledge,
• Knowledge of IPSAS (International Public Sector Accounting Standards)

…

• Knowledge of budgets, accounting closings, general ledger, accounts payable, accounts receivable, expense provisions (accrued/received), income statements, preparation of financial statements,
• Experience in preparing management reports,
• Comprehension of texts and interpretation of technical accounting-financial regulations for application in daily tasks, with adherence to internal governance.
• High service to internal and external customers,
• It will be valued that the candidate is organized, with high capacity for organization and planning, adequately following up on tasks until ensuring their completion within the established deadline, honoring deadlines.
• Proactivity will be valued to propose improvements, making processes more efficient, in accordance with current regulations.
• Capacity for teamwork,
• Quick adaptation to changes and eventual work peaks will be valued.

Recruitment process

Please note that candidates are required to fill out an online form. To apply, visit the ILO e-recruitment site, ILO Jobs: https://jobs.ilo.org/ . The system will indicate the steps you must follow to submit your application online.

If you only attach your CV, you will not be considered in this selection process. Only the profiles of candidates who meet the minimum requirements described in this announcement will be taken into account. Please note that the volunteer period will not be counted as work experience and that only half of the internship period is counted if the internship has been remunerated in some way.

The selected person must support their CV by presenting documents that certify their studies (degrees obtained), as well as their previous work experience. Job references and/or performance evaluations of your previous work experience will be requested.

Only pre-selected candidates will be contacted to participate in the selection process, which may include a written exam and/or technical interview, as well as competency-based interviews .

Danger fraud

The ILO does not charge fees in any of the stages of the selection process: submission of the application, interview, processing or training. Messages that do not originate from ILO-ilo@org email addresses should not be taken into consideration. Furthermore, the ILO does not require or specify bank details of candidates.

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