Procurement Associate – UNDP jobs in Syria
- Location: Syria
- Vacancy No: N/A
- Salary: N/A
- Organization: UNDP
- Gender: Both
- Deadline: 2024-03-25
Job Description
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
- Implementation of operational strategies
- Organization of procurement processes
- Implementation of sourcing strategy
Duties and Responsibilities
Ensures implementation of the operational strategies focusing on achievement of the following results:
- Full compliance of procurement activities with UN-Habitat/UNON rules, regulations, policies and strategies; implementation of the effective internal control.
- CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.
Organizes procurement processes for CO and at the request of other CO in ROAS focusing on achievement of the following results:
- Assist is the preparation of procurement plans for the office and projects and their implementation monitoring.
- Assist in the organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UN-Habitat/UNON rules and regulations.
- Preparation of Purchase orders and contracts in and outside UMOJA, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in UNGM/UMOJA.
- Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
- Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
- Assist in the presentation of reports on procurement in the CO.
- Assist with preparation of contractor’s performance report.
- Sustainable Procurement Practices: Promoting sustainability principles and integrating environmental and social considerations into procurement decision-making processes.
- Register vendor’s banking details in UMOJA.
Ensures implementation of sourcing strategy focusing on achievement of the following result:
- Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.
Competencies
| Core | |
| Achieve Results:
|
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline |
| Think Innovatively:
|
LEVEL 1: Open to creative ideas/known risks, is a pragmatic problem solver, makes improvements |
| Learn Continuously
|
LEVEL 1: Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback |
| Adapt with Agility
|
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible |
| Act with Determination | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident |
| Engage and Partner
|
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships |
| Enable Diversity and Inclusion
|
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination |
People Management (Insert below standard sentence if the position has direct reports.)
UNDP People Management Competencies can be found on the dedicated site.
Cross-Functional & Technical competencies (insert up to 7 competencies)
| Thematic Area | Name | Definition |
| Procurement | Sourcing
|
Ability to find, evaluate and engage suppliers of goods and services |
| Procurement | Category management | Ability to segment spend into areas which contain similar or related products enabling focus opportunities for consolidation and efficiency |
| Procurement | Data analysis | Ability to extract, analyse and visualize procurement data to form meaningful insights and aid effective business decision making |
| Procurement | Procure-to-Pay | Knowledge of purchase-to-pay cycles, concepts, principles and policies, and ability to apply this to strategic and/or practical situations |
Required Skills and Experience
Education:
High School Diploma.
Or
First-level University degree in Business Administration, Economics, Engineering, or any related field.
Experience:
- At least 6 years (High School) or 3 years (Bachelor) of progressively responsible experience in procurement and business administration is required.
- Experience of working in an international team is desired.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required.
- Experience in preparing BoQs and processing related procurement documents (RFQ, ITB, RFP) is desired.
- knowledge of automated procurement systems, and experience in handling web-based management systems is desired.
Language:
- Proficiency in Arabic and good knowledge in English are required.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
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Required Skills
Skills
Experience in preparing BoQs and processing related procurement documents (RFQ, ITB, RFP)Experience of working in an international team.knowledge of automated procurement systems, and experience in handling web-based management systems.
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