Senior Project Management Support Analyst – UNOPS jobs in Brazil

• Functional responsibilities

O/A Senior Specialist 1 – Infrastructure Project Management will be responsible for technically coordinating urbanization, infrastructure and building projects (housing and equipment) in progress, as necessary. Must provide technical expertise and work under the direct supervision of the Project Manager. Your main responsibilities will be:

1. Project implementation 
   1. Preparation and maintenance of project files, including internal and external project reports.
   2. Manage information flows and supervise exchange controls, risk registers and request management by establishing document control procedures.
   3. Manage the delivery of signed work packages and/or cross-cutting project areas and take responsibility for their progress. 
   4. Coordination and liaison with the Project Manager on implementation progress.  
   5. Advise the Project Manager of any deviation from planning, and update plans.
   6. Work with the Project Manager to identify and manage risks.
   7. Participate in personnel selection processes and regular team and coordination meetings.
2. Financial and procurement management
   1. Monitor the project budget and financial expenditures and all administrative procedures in line with the work plan.  
   2. Support the Project Manager by monitoring budgets, cash flow and reporting on expense obligations to ensure delivery of products or project commitments.  
   3. Alert the Project Manager about any financial deficit and excess expenses.
   4. Propose budget review and initiate corrective actions when necessary.
   5. Coordinate provider communications, meetings and briefings as necessary.

1. Project monitoring and reporting 
   1. Assist the Project Manager in preparing project reports and documents.  
   2. Ensure quality in project records and other supporting documents.
   3. Manage the recompilation, consolidation and analysis of relevant project data.  
   4. Support the Project Manager in preparing project completion reports and ensuring compliance with contractual obligations.

1. Coordination, liaison and management of stakeholders  
   1. Support the coordination and management of internal and external communications (with the associate, other interested parties). 
   2. Participate in meetings with the associate, other project stakeholders, UN agencies, NGOs and other interested parties, as necessary.

1. Knowledge management and innovation 
   1. Support the compilation of lessons learned according to the defined report format. 
   2. Ensure that local capacities are created at all levels and opportunities for project support. 
   3. Contribute to the dissemination and exchange of best practices and lessons learned for planning and knowledge creation. 
   4. Contribute expertise in tools and techniques.

• Progress Control

The following products must be delivered by the contractor and verified by the Project team regarding their technical suitability:

• Progress reports on activities carried out;
• Reports on the development of methodology for monitoring project preparation and respective training workshops on the topic.

 **text in Spanish**

The Senior Specialist 1 – Infrastructure Project Management will be responsible for technically coordinating the urbanization, infrastructure and building projects (housing and equipment) in execution, as necessary. She must provide technical expertise and work under the direct supervision of the Project Manager. Your main responsibilities will be:

1. Project implementation 
   1. Preparation and maintenance of project files, including internal and external project reports.
   2. Manage information flows and supervise change controls, risk registers and request management by establishing document control procedures.
   3. Manage the delivery of signed work packages and/or cross-cutting project areas and assume responsibility for their progress.
   4. Coordination and liaison with the Project Manager on the progress of implementation.  
   5. Inform the Project Manager of any deviations from planning and update plans.
   6. Work with the Project Manager to identify and manage risks.
   7. Participate in personnel selection processes and periodic team and coordination meetings.
2. Financial and procurement management.
   1. Monitor the project budget and financial expenses and all administrative procedures in accordance with the work plan.
   2. Support the Project Manager by monitoring budgets, cash flow and reporting on spending obligations to ensure delivery of project products or commitments.  
   3. Alert the Project Manager of any financial shortfalls and overspending.
   4. Propose budget review and initiate corrective actions when necessary.
   5. Coordinate supplier communications, meetings and briefings as needed.

1. Project monitoring and reporting.
   1. Assist the Project Manager in the preparation of project reports and documents.  
   2. Ensure quality in project records and other supporting documents.
   3. Manage the collection, consolidation and analysis of relevant project data. 
   4. Support the Project Manager in preparing project completion reports and ensuring compliance with contractual obligations.

1. Coordination, liaison and management of stakeholders.
   1. Support the coordination and management of internal and external communications (with the associate, other interested parties).
   2. Participate in meetings with the partner, other project stakeholders, UN agencies, NGOs and other stakeholders, as required.

1. Knowledge management and innovation.
   1. Support the collection of lessons learned according to the defined report format.
   2. Ensure that local capacities are created at all levels and opportunities to support the project.
   3. Contribute to the dissemination and exchange of best practices and lessons learned for planning and knowledge creation.
   4. Provide knowledge of tools and techniques.

• A Bachelor’s degree in Architecture is required. 
• Registration with the profession’s class council is required, in addition to academic training.
• Master’s degree (academic, professional or specialization) in Architecture, Urban Planning or another relevant area will be considered an advantage, and may replace some years of experience required

B. Experience

• At least 4 years of experience supporting the development and management of Urbanization projects with a focus on monitoring, reporting, development and coordination.
• Within the years of experience required, at least 2 years of experience supporting the development and management of projects in the area of ​​social interest is desirable, with a focus on monitoring, reporting, development and coordination;
• Development of a large-scale Urban Project and/or land subdivision projects (portfolio required);
• Experience with sustainable projects or green technologies and nature-based solutions is desirable;
• Planning, project and/or work in precarious settlement (required)
• Desirable development of projects for buildings for collective use and/or housing complex;
• Experience in public administration, in bodies related to housing policy (desirable)
• Knowledge of Environmental Licensing for Installments (desirable)

w. Languages

• Oral and written fluency in Portuguese is required.
• Intermediate level in Spanish or English is required.

**text in Spanish**

a. Training

• Bachelor’s degree in Architecture required.
• Registration with the profession’s class council is required, as well as academic training.
• A master’s degree (academic, professional or specialization) in Architecture, Urban Planning or another relevant area will be considered an advantage, and may replace some years of required experience.

b. Experience

• At least 4 years of experience supporting the development and management of Urbanization projects with a focus on monitoring, reporting, development and coordination.
• Within the required years of experience, it is desirable to have at least 2 years of experience supporting the development and management of projects in the area of ​​social interest, with a focus on monitoring, reporting, development and coordination;
• Development of a large scale Urban Project and/or land subdivision projects (portfolio required);
• Experience in sustainable projects or green technologies and nature-based solutions is desirable;
• Planning, project and/or work in precarious settlements (required)
• Desirable development of building projects for collective use and/or housing complexes;
• Experience in public administration, in organizations related to housing policy (desirable)
• Knowledge of Term Environmental Licensing (desirable)

w. Languages

• Oral and written fluency in Portuguese is necessary.
• Intermediate level in Spanish and/or English is necessary.