ABOUT WFP DJIBOUTI

WFP’s strategy in Djibouti is aligned with Djibouti Vision 2035 and takes into account the regional strategies of the African Union, in particular Agenda 2063 and the Malabo Declaration on Accelerated Agricultural Growth, and the subregional strategies of the IGAD. It is also aligned with the UNDAF for 2018-2022 and builds on the relevant recommendations of the Zero Hunger strategic review. The fight against poverty is a major way to combat food insecurity in Djibouti. Agricultural potential is limited, but the agriculture, livestock and fisheries sectors offer opportunities for direct assistance to rural households exposed to food insecurity and malnutrition.

The two pillars of WFP’s strategy are:

• Provide fair employment for women and men in the most vulnerable households; 

• Use safety nets to ensure access to assistance that meets basic needs, including for food security.

CONTEXT AND OBJECTIVE OF THE MISSION

Implement well-defined standard logistics and supply chain processes and activities to enable efficient delivery of goods and services for all delivery modalities.

RESPONSIBILITIES/RESPONSIBILITIES (indicative and non-exhaustive list)

1. Work on data entries into WFP corporate systems, ensuring they are accurate and that liabilities and assets are accounted for at all times.
2. Serve as the focal point for data entry into WFP systems and ensure timely communication of transition concerns.
3. Execute transactions and ensure they are carried out in accordance with standard operating processes and organizational guidelines.
4. Serve as focal point for offices and prepare system entries for physical inventories, including verification and reconciliation in the system before the closing deadline.
5. In close liaison with the CO program, serve as the focal point for quarterly and annual reconciliations between LESS and COMET. 
6. Contribute to the development of the annual country report and any other required reporting cycles.
7. Be responsible for monitoring commodity accounting activities in specific zonal offices and ensure that inventory data is accurate.
8. Prepare and disseminate inventory sales (internal) and support transactions. Perform accurate and timely data entries into the WFP business system to ensure business continuity.
9. Follow up on confirmation of waybills and inclusion of data in WFP systems.
10. Assist in the management of users and storage locations in WFP inventory systems.
11. Liaise with the Transport Planning Team for timely issuance of transport documents such as STO/LTI to transporters for transfers when required.
12. Gather data and contribute to the preparation of accurate and timely reports on logistics activities, to contribute to the consistency of information relating to food distributions and inventory records.
13. Provide regular support to all logistics units to ensure data is kept up to date in the LESS system.
14. Monitor data quality and take corrective action to rectify incorrectly entered data and ensure that downtime is kept to a minimum.
15. Provide data analysis and reporting on inventory movements and follow up in case of misalignment.

LEADERSHIP BEHAVIOR FRAMEWORK

Lead by example with integrity
• Respect WFP values, principles and standards – Demonstrate and encourage others to respect WFP values, principles and standards.
• Respect others and value diversity – Values ​​diversity by using respectful and inclusive language, and encourages others to do the same.
• Remains focused and calm under pressure – Remains focused and calm under pressure and encourages others to do the same
• Demonstrates humility and willingness to learn – Demonstrates humility and willingness to learn and share knowledge, frequently seeking and responding to feedback, and taking opportunities for professional development.

Achieves results and delivers on commitments
• Delivers results for maximum impact – Holds himself and/or others accountable for delivering results.
• Delegate appropriately – Achieve results against delegated tasks and seek advice and support where necessary.
• Easily adapts to change – Easily responds to change by adjusting work as necessary

Promotes inclusion and collaboration
• Is open to all and collaborates – Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
• Provides constructive and timely feedback – Promotes the development of others by providing constructive and timely feedback
• Constructs and shares new perspectives – Listens attentively to others to grasp, learn, construct and share new perspectives.

Applies strategic thinking
• Communicates and achieves WFP’s vision – Realizes WFP’s vision and is able to explain how its objectives support that vision
• Embraces curiosity and new ways of doing things – Demonstrates curiosity and suggests new ways of doing things, where appropriate.
• Analyzes and evaluates data – Collects data and shares knowledge to inform decision-making within the team.
• Considers the impact of decisions – Implements decisions and asks questions to understand their impact on broader goals.

MINIMUM STANDARD QUALIFICATIONS

Education:     High school diploma. A post-secondary certificate in the related functional area is desirable.

Experience: 

• Experience using enterprise systems to monitor current shipments, pipeline information, insurance claims, and food inventory.
• Experience in data analysis (on commodities, funds, etc.) and report writing.
• Experience measuring service provider performance against defined key performance indicators.
• Experience assisting in the preparation of contract documents.
• Experience providing technical support to businesses in the area of ​​enterprise systems.

Translation:     Proficiency in oral and written communication in the UN language used in the duty station and in the language of the duty station, if different.

DESIRED EXPERIENCES FOR ENTRY INTO THE FUNCTION

• Facilitated communication with technical teams (nutrition, vulnerability analysis and mapping, etc.).
• Contributed to the implementation of programs.
• Observed or facilitated discussions on action to be taken.

TERMS AND CONDITIONS

Type of contract: Fixed-term contract G5

Unit/Division:  Supply Chain/Logistics

Duty station (city, country): Djibouti, Djibouti

Duration: 1 year renewable (Based on satisfactory performance, organizational needs and availability of funds)

DEADLINE FOR APPLICATIONS

Deadline for submission of applications: April 7, 2024

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WFP has a zero-tolerance approach to behaviors such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to meet WFP standards of conduct and will therefore be subject to rigorous internal or third-party background checks. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may result in disqualification or termination of employment.

WFP will not request payment at any stage of the recruitment process, including the offer stage. Any request for payment should be refused and reported to local law enforcement authorities for appropriate action.