Organizational Context:

UNDP has been working in India since 1951 in almost all areas of human development. Together with the Government of India and development partners, we have worked towards eradicating poverty, reducing inequalities, strengthening local governance, enhancing community resilience, protecting the environment, supporting policy initiatives and institutional reforms, and accelerating sustainable development for all.

With projects and programmes in every state and union territory in India, UNDP works with national and subnational government, and diverse development actors to deliver people-centric results, particularly for the most vulnerable and marginalized communities. As the integrator for collective action on the Sustainable Development Goals (SDGs) within the UN system, we are committed to supporting the Government of India’s national development vision and priorities and accelerating the achievement of the SDGs for the people and the planet.

UNDP India’s new Country Programme (2023-2027) builds on our prior work and aims to provide an integrated approach to development solutions in three strategic portfolios:

• Strong, accountable and evidence-led institutions for accelerated achievement of the SDGs
• Enhanced economic opportunities and social protection to reduce inequality, with a focus on the marginalized
• Climate-smart solutions, sustainable ecosystems and resilient development for reduced vulnerability

South-South cooperation, gender equality and social inclusion are promoted across the pillars. The programme is supported by a framework of renewed partnerships and blended finance solutions, strategic innovation and accelerator labs, and data and digital architecture.

You are invited to join a team of future-smart development professionals to support India in achieving the nationaland globally agreed goals. As part of the UNDP team, your focus will be to work with diverse stakeholders to find country-specific solutions that lead to sustainable development and reach those furthest behind first.

Office/Unit/Project Description:

Within UNDP India, the HR unit at Country Office (CO) administers and implements HR strategies in India CO in full compliance with the UN/UNDP HR policies and guidelines.

The HR Associate promotes a client-oriented and consistent with rules and regulations approach in the Unit.

The HR Associate works in close collaboration with the operations, programme and projects’ staff in the CO and Global Shared Services Centre (GSSC) staff to exchange information and ensure consistent service delivery.

Job Purpose and Scope of Work:

A. Main Purpose:

Under the guidance and supervision of the Head of HR/HR Analyst, the HR Associate provides HR services ensuring high quality, accuracy and consistency of work. The HR Associate promotes a client-oriented and consistent approach with the rules and regulations in the HR Unit.

The HR Associate works in close collaboration with the operations, programme and project staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.

The key results have an impact on the execution of CO HR services in terms of quality and accuracy of work and effective and efficient HR management.

Summary of key functions:

 Implementation of HR strategies

 Implementation of HR services

 Support to UNDP Administered Agencies

 Support to knowledge building and knowledge sharing

B. Duties and Responsibilities:

I. Ensures Implementation of HR Strategies focusing on achievement of the following results:

 Full compliance of HR processes and records with UN/UNDP rules, regulations, policies,and strategies.

 Provision of inputs to CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and Head of HR.

 Provision of information to the management and personnel on HR rules and regulations.

II. Implements HR Services for UNDP and for UNDP administered agencies focusing on achievement of the following results

 Support the Hiring Unitsin recruitment and selection process for Fixed-Term Appointment, Personnel Services Agreement, Interns and ensure transparent and competitive recruitment selection and placement in compliance with UNDP rules and procedures.

 Assists with all stages of recruitment processes including review of draft job descriptions, vacancy announcements, compiling matrices, screening and longlist of applications, preparing documentation required for written test/interviews, facilitating interview panels and performing the function of Secretary in interview panels, conducting reference checks, verification of academic background information, and liaising with GSSC for offer issuance, contract formalities and hiring process.

 Creation/update of positions in HR software, association of positions to chart fields (COAs), update of COA information etc.

 Provide support to regular interaction with GSSC on recruitment processes and contract management.

 Facilitates the processing of personnel contracts; tracking of information related to positions, recruitment, benefits, and separations; following up and reviewing monthly payroll information.

 Provision of orientation and monitoring of the onboarding process of new staff and collating information of new joiners for their introduction to all staff.

 Support the supervisor with Off-boarding process i.e., separation and Exit clearance process as required

 Provision of inputs and maintenance of the CO HR staffing table and rosters.

 Maintenance of a robust filing system for HR records and documents.

 Provision of information for cost-recovery bills for HR services provided by UNDP to other agencies.

 Support to the internship programme, internship agreements, as well as non-Reimbursable agreements.

 Support the activities of the HR unit for staff wellbeing.

 Provision of back up functions to HR team during absences.

 Maintain accurate MIS and HR records and ensure regular and timely updation of Recruitment trackers.

 Support the HR team for collecting and compiling information for Audits.

 When required support in seeking inputs for preparation and timely submission of monthly payroll inputs to HR GSSU.

III. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results

 Organization and participation in trainings for the operations/programme/ projects staff on HR issues

 Provides support, information and follow up on learning opportunities and activities

 Contribution to knowledge networks and communities of practice.

 Drafts and/or processes a variety of correspondence and other communications.

 Synthesis of lessons learnt and best practices in HR.

Institutional Arrangement:

Direct Reporting To1 : Head of HR, FT/NOB

Overall Reporting To2 : Head of HR, FT/NOB

Reportees to this position (if applicable): None

Competencies:

Core:

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

Business Development Knowledge Generation Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need

Business Development Knowledge Facilitation Ability to animate individuals and communities of contributors to participate and share, particularly externally.

Business Management Communication Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Business Management Digital Awareness and Literacy Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed

HR -People strategy and planning Job Design Ability to design job roles to meet specific organizational objectives

HR – Learning and development L&D design Knowledge of adult learning principles, instructional design, learning styles, and learning programmes delivery modalities; ability to identify and design effective learning paths, programmes and initiatives.

HR – Talent management Diversity and inclusion Ability to design and deliver diversity and inclusion approaches; ability to integrate diversity and inclusion considerations into the specific people and organizational strategies, policies and initiatives; knowledge of the theory and methods to mitigate biases and eliminate discrimination; knowledge of practical ways to increase participation of under-represented groups in the workforce; knowledge of inclusive workplace practices and behaviors.

Minimum Qualifications of the Successful NPSA:

Min. Education requirements:

 Secondary Education is required; or Bachelor’s degree in Human Resources, Business Administration, Industrial Engineering, Social Sciences or other related areas, will be given due consideration.

Min. years of relevant work experience:

 Minimum 6 years with Secondary education or 3 years with Bachelor’s degree of progressively responsible human resources experience is required at the national or international level. Required skills

 Experience in the usage of computers and office softwarepackages (MS Word, Excel, etc.)

Desired skills in addition to the competencies covered in the Competencies section

 Experience in HR Services/HR Management: Knowledge of onboarding of staff, maintenance of HR documentation, provision of HR advisory services, experience in managing separation processes

 Experience of familiarity with interpretation and application of UN/UNDP policies, rules and regulations is highly desirable.

 Experience or familiarity with HR operating and reporting systems, including experience in the use of an ERP system (i.e. Oracle Cloud, SAP or PeopleSoft) is an added advantage.

Required Language(s)

 Fluency in English and Hindi, both oral and written

Professional Certificates

 Specialized certification in HR is highly desirable.

Remuneration:

Remuneration starting at INR 9,38,397/- (Annual) / INR 78,199/- (Monthly) as per the scale depending on qualifications and experience. The remuneration is excluding 8.33% pension amount paid over and above the salary.