Budget & Finance Officer – WHO jobs in India

• Location: New Delhi, India
• Vacancy No: N/A 
• Salary: N/A
• Organization: WHO
• Gender: Both
• Deadline: 2024-04-07

OBJECTIVES OF THE PROGRAMME

To provide accounting policy guidance and support across the SEA Region. Ensure effective financial controls exist and are properly managed through guidance and post-facto compliance checking, as well as ex-ante certification when required. Ensure effective financial controls exist and are properly managed. Ensure income is managed appropriately for all sources of funding, and advise budget centres on all aspects of income and awards management. Monitor the general ledger and sub ledgers and take action where necessary to correct errors. Coordinate the monthly and annual financial closure processes at country and regional level. Monitor and follow-up audit recommendations in the Region. Act as focal point for countries, technical units, Global Service Center and other business areas for accounting matters concerning the SEA Region.

DESCRIPTION OF DUTIES

Under the general supervision of the Director, Administration and Finance, the incumbent will be managing the budget, financial accounts, compliance, and staff health insurance activities of the Regional Office, WHO Representative Offices and projects. In particular, he/she will ensure that:

1. The financial records of the region are fully compliant with the rules and regulations of the organization and the integrity of the financial records can withstand the scrutiny of internal and external audits; staff health insurance benefits are administered in SEAR in accordance with WHO policy.

a. Make decisions and provide guidance on individual financial transactions, banking arrangements and cash flow management, as required.

b. Manage and lead the conduct of compliance reviews to ensure that rules, regulations, and delegation of authority are fully adhered to in all offices within the Region.

c. Manage the coordination and responses to all internal and external audits within the region or to specialized reviews such as from JIU, EU, GAVI or others. Track the audit findings and ensure that all audits are closed within the stipulated timeframes. Monitor the implementation of actions against audit recommendations, informing senior management of systemic or policy-related problems.

d. Prepare the annual and biennial closure of regional accounts for submission to HQ. Finalize financial and other reports for submission to governing bodies, Member States, donor agencies and others.

e. Act as the Staff Health Insurance Officer for the Region to liaise with Global Standing Committee/SHI, on matters of health insurance.

2. All managers are apprised of the financial rules, regulations and policies impacting their decision-making, SEAR personnel understand their responsibilities and accountability with financial compliance, managers properly budget, plan and implement donor agreements, and users of the financial components of GSM are trained in its proper use.

a. Provide guidance in the form of policy circulars and instructions.

b. Assist Department Directors and WHO Representatives in negotiating, estimating and finalizing donor agreements to allow receipt and appropriate use of extra-budgetary resources.

c. Plan and conduct periodic training to managers and staff on specific financial principles, rules and procedures.

3. Senior management is well informed of the financial status of the regional, departmental and country office budget implementation, the financial policies affecting the Organization, and the financial implications of decisions taken by them; Member States are apprised of the financial implementation in the Region and the implication of policies brought before the governing bodies of WHO.

a. Provide advice to Director, Administration and Finance, the Regional Director and other senior management, on all budgetary and financial matters and the budgetary and financial implications of specific proposals; provide expert advice to WHO SEAR staff on all budget and finance matters.

b. Independently provide briefings and monthly financial reports to the Regional Director and senior management, bringing key issues of concern to their attention.

c. Conduct ad-hoc fiscal studies, e.g. for per diem, travel costs and contracts, education grants, local housing costs, post adjustments, local salaries, APW and DFC usage, or delegation of authority, making recommendations for modifications to policy or procedures as appropriate.

d. Provide guidance to Member States and presentations at governing body meetings on the implementation of the Regional program budget.

4. The concerns or positions of the SEA Region are advised to HQ, with respect to financial, compliance, budgetary, health insurance and related matters, such that these points are taken into considerations when HQ is developing policy.

a. Review, revise and develop existing and new fiscal and administrative policies for the region and the organization in collaboration with HQ and counterparts in other regions to ensure sound budget and finance practices and adequate control.

b. Represent the Regional Office in WHO global and inter-regional meetings and in consultations/negotiations with national authorities on matters related to financial management.

5. The Budget and Finance Office works in an efficient and effective manner, with coherence within the team and in collaboration with all other offices of WHO.

a. Manage a team of professional and support staff in Budget and Finance, setting priorities and ensuring efficient and effective provision of timely support services to all departments/staff in the Region.

b. Provide Budget and Finance staff with support, training, guidance, and feedback on performance; address poor performance issues promptly; align individual staff assignments to maximize use of their competencies.

c. Clearly articulate the roles and responsibilities of the team members; periodically review and adjust the organizational structure of the Budget and Finance Office to ensure maximum efficiency.

d. Lead the Budget and Finance regional network, with representatives of each country office, ensuring their knowledge of sound financial principles, adherence to WHO rules, and ability to provide meaningful and accurate information to their County Office Representatives or Administrative Officers.

REQUIRED QUALIFICATIONS

Education

Essential: Advanced university (post graduate) degree in business administration, finance or related field.
Desirable: Professional certification as Chartered/Certified Public Accountant.

Experience

Essential: At least 10 years of professional experience in financial management, including considerable experience obtained in international context, of which at least 5 years in managerial or supervisory roles. Experience in the preparation and presentation of analytical financial reports.
Desirable: Experience in international programmes, especially the United Nations system in developing countries.

Skills

• Thorough knowledge of financial practices and procedures in accounting and budgeting. Demonstrated problem-solving and analytical abilities. Excellent inter-personal and communication skills and ability to supervise in a multi-cultural setting. Ability to develop, lead and motivate an effective team.
• Desirable: Knowledge of relevant computer applications; ability to translate financial and budgetary procedures into specifications for computer applications. Knowledge of WHO programmes and policies and/or those of the UN common system.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Setting an example
• Ensuring the effective use of resources
• Creating an empowering and motivating environment

Use of Language Skills

Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of any other UN languages.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 92,731 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 3006 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics. The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO’s operations please visit: http://www.who.int.

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