Executive Officer – WHO jobs in Abuja
- Location: Abuja, Nigeria
- Vacancy No: N/A
- Salary: N/A
- Organization: WHO
- Gender: Both
- Deadline: 2024-04-02
OBJECTIVES OF THE PROGRAMME
To ensure that effective WHO Country presence is established to implement WHO Country Cooperation Strategies that are aligned with member States’ health agenda and harmonized with the United Nations country team Organizational context (Describe the individual role of incumbent within the team, focusing on work environment within and outside the organization) The incumbent will provide support to the WHO Country Representative in planning, managing and coordinating administrative activities at the WHO Country Representative’s office. The incumbent will act in accordance with WHO policies, rules and regulations and within existing strategic country office frameworks in interactions with cluster, state and zonal offices as well as with external partners.
DESCRIPTION OF DUTIES
Under the overall guidance of the WHO Country Representative and direct supervision of the Operations officer, the incumbent supports the WHO Country Representative in ensuring efficient and effective management of the WHO Country Office. Specifically, the incumbent will:
1- Oversee and provide the senior executive level support to the WR, ensure the timely delivery of outputs, and the preparation of regular communications between the WR and various clusters; analyze information, identify priorities, initiate responses when appropriate and ensure requisite and timely follow up on actions, monitor progress, provide regular updates to WHO Country Representative.
2- Provide senior level advice and guidance to WR on technical and programmatic content of the work plan, Program budgets, edit correspondence as well as other documentation prepared for WHO Country Representative’s signature, ensuring compliance with rules, regulations and procedures and initiate responses, as appropriate.
3- Manage steps and procedures related to grant management, engaging with stakeholders, interacting with cross-functional teams, in order to ensure alignment and optimum outcomes for effective grant management and performance.
4- Ensure the substantive technical preparation and organization of briefings and consultations attended by the WR. Support the WR in liaising with clusters, states and zonal offices as well as with government partners and international organizations, including the UN, etc., concerning the WHO Country Representative’s agenda.
5- Perform quality check functions on GSM transactions reassigned, or on request for the Country Representative’s approval.
6- 6. Provide project management in respect of activities and priorities of the office of the WR. Assist with initiatives under his/her responsibility in relation to the implementation and executive management of the office. At the mandate of the Country Representative, Supervise and participate in meetings organized by various clusters at the WCO and assist in the production of reports for such meetings.
7- Support the WHO Country Representative in the preparation of briefing documents/materials, papers and reports for use on official trips and meetings.
8- Attend meetings with the WHO Country Representative, whenever requested, prepare reports and ensure timely and efficient follow up on implementation of agreed actions.
9- Support the organization of meetings, of Committees or Boards chaired by WR namely, Development Partners Group, GFATM Resource Mobilization Committee, UN Dispensary, UN Team Group on HIVIAIDS, among others. Keep updated records on all events/meetings and organize the reminder of the key actors.
10- Create and update on monthly basis the master list of key activities of WCO that will include the events of partners that required WHO attention/participation and share it with the Cluster heads, technical and administrative officers;
11- Assist in the preparation of the quarterly and annual reports of the WCO activities by compiling the contributions and maintain the list of addresses for documentation sharing internally and externally.
12- Coordinate the administrative services of the Country Representatives Office.
13- Perform any other duties that may be assigned
RECRUITMENT PROFILE
Education
Essential: University degree in public health. Candidates with a university degree in business or public administration, social sciences or related field may apply provided they have at least five years of relevant work experience in an international health organization from an accredited/recognized institute
Desirable: Specialized training in planning, results-based management and/or project management would be an asset and knowledge of WHO Planning, Budgeting and Monitoring framework would be an asset. Knowledge of WHO Emergency Response Framework (ERF) would be an additional
Experience
Essential: At least five years’ related experience, at the national level, in programme management in a public health context.
Desirable: Prior relevant experience working with the WHO, other UN Agency or health-sector international Organization in planning, monitoring and evaluation. Experience in emergency settings would be an asset.
Skills
Demonstrated knowledge of Microsoft Office applications including MS Word, Excel, and PowerPoint. Knowledge of automated planning tools would be an asset.
WHO Competencies
*1. Teamwork
*2. Respecting and promoting individual and cultural differences
*3. Communication
- Producing results
- Knowing and managing yourself
Use of Language Skills
Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of local language
REMUNERATION
Remuneration comprises an annual base salary starting at NGN 28,030,973 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- For information on WHO’s operations please visit: http://www.who.int.
- The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
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- The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (
https://www.who.int/careers/diversity-equity-and-inclusion
- )are strongly encouraged to apply for WHO jobs.
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- Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to
reasonableaccommodation@who.int
- An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
- The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
- This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.
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