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Finance Officer

Guatemala

Opportunity Deadline

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Job Description

Fresh
Guatemala
  • Country: Guatemala
  • Vacancies No: N/A
  • Salary: N/A 
  • No of Jobs: N/A
  • Education:
  • Experience:
  • Gender: Both

Responsibilities:

Under the direct supervision of the Finance & Administration Manager, in coordination with the IRC-Guatemala Financial Team and Finance Office at NCA, the main functions and roles assigned to the Finance Officer are included but not limited to:

Specific responsibilities
· Actively support in the management of all operational aspects of the Finance and Accounting Office, especially related to PROEDUSOL
· Assist in the implementation of financial policies, procedures and systems.
· Guarantee compliance with the procedures and guidelines of IRC Guatemala and NCA-Finanzas regional headquarters.
· Review all payment records, maintaining and appropriately backing up accounting support documentation.
· Review advance payment requests, expense reports and spreadsheets for accuracy and completeness.
· Ensure legal payroll deductions are paid on time to avoid fines

Cash and Banking

· Receive payment requests (Payment Requests) for processing and review in accordance with internal financial and accounting requirements.
· Prepare checks or manage electronic transfers to make required payments
· Support requests for international fund transfers to the local financial institution (Bank of Central America – BAC Guatemala)
· Review bank and cash fund reconciliations, ensuring all records are correct and up to date, including preparing the Office cash flow report.
· Ensure the availability of funds in the bank account to cover monthly requirements
· Perform petty cash and Programmatic Funds audits, as designated.

Personnel management
· Serve as a technical resource person for the Finance & Accounting department

Administrative Duties
· Support the Finance Manager in the management of administrative and accounting processes, according to the programming and collaborative agendas of the assigned area

Operational Duties
· Review all Purchase Requisitions (PR) and Purchase Orders (PO) and ensure proper and correct coding of financial dimensions prior to approval.
· In coordination with the Logistics department, prepare commitment lists each month for financial obligations already subscribed, but not captured in financial reports.

Finance / Budgets

· Act at all times in accordance with local law and generally accepted standards of accounting practice and principles.

· Review funding allocations to allow for proper program targeting and proper budget coding.

· Produce monthly and quarterly reports to be reviewed by the Finance & Administration Management, or the Office of the Financial Controller

· Assist in the preparation of the PROEDUSOL budget with the SMT of Guatemala

· Record and update financial information in the Sun system in an efficient and timely manner

· Assist in the review and updating of Sun & BvA financial reports

 

Subsidy Financial Management:

 

· Help ensure that all office budgets and PROEDUSOL and Country Office spending plans are aligned with planned expenses.

· Coordinate with the Programmatic, Operational & Financial Management the preparation of the Guatemala Office cash projection summary that will be presented to the Country Director for subsequent action.

· Ensure compliance with agreements with each of the donors, specifically in financial and accounting matters of the Partners.

Security / Communication

· Communicate with the main Finance office regarding security issues inside and outside the office with the guidance of the Finance & Administration Manager

· Inform the Finance & Administration Management about any irregularity that occurs within the IRC Office, the organization of personnel and the security sites indicated in the internal policies and procedures.

Update
Qualifications

POSITION PROFILE – REQUIREMENTS:

· Bachelor’s Degree in Accounting or Advanced Diploma in Accounting

· Minimum of three (3) years of accounting experience, especially in International NGOs

· Computer literate with significant experience in Excel, knowledge of the SUN System accounting package will be an added advantage.

· Excellent oral and written communication skills

· Flexibility, ability to work independently and meet deadlines

· Advanced English (would be a plus)

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