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Senior Donor Relations Officer – Climate Financing

United States

Opportunity Deadline

28/11/2023

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Job Description

Fresh
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  • Country: USA
  • Vacancies No: N/A
  • Salary: N/A 
  • No of Jobs: N/A
  • Education: Undergraduate
  • Experience: 9 years
  • Gender: Both

Duties
– Maintain responsive and proactive dialogue with donor governments in order to build relationships, ensure regular communication, manage substantive annual bilateral consultations with donor governments, and raise awareness and support for UNHCR’s priority actions.
– Identify and leverage donors’ key areas of interest, priorities and concerns as they influence funding decisions and their partnership with UNHCR.
– Identify and access new funding opportunities and sources.
– Monitor use of contributions; take necessary action to satisfy donor requirements and ensure earmarking is respected.
– Monitor earmarking levels and alert country offices/regional offices/DRRM/PSP as relevant of potential excessive or minimal earmarked contributions.
– Provide donor counterparts with information on UNHCR operations including responding to donor governments’ ad hoc requests in coordination with other stakeholders in UNHCR.
– Draft internal and external correspondence, including talking points and briefing notes for senior management as necessary, to support them in advocacy, negotiation and follow-up of contributions with donors.
– Organize, coordinate and facilitate donor briefings, donor missions and missions by UNHCR staff as relevant in order to support fundraising and donor engagement.

Additional duties for positions in Headquarters
– Establish targeted donor engagement strategies to strengthen partnerships, sustain support and leverage additional fundraising opportunities in coordination with donor capitals, Regional Bureaux and the Executive Office.
– Identify opportunities to diversify income streams, grow current level of contributions, as well as requirements to protect and sustain donor income where at risk within donor portfolio.
– Continuously review actions and strategies for assigned donors with a specific focus on monitoring and analysing: key decision points, donor policies on humanitarian assistance, potential for accessing transition and development funding sources, and situation of organizations competing with UNHCR for funds. Develop and maintain donor profiles and plans.
– In collaboration with respective Bureaux, Divisions and UNHCR Offices, prepare submissions for specific funding from donors or provide other information donors might require in determining their financial support to UNHCR.
– Negotiate contributions advocating for quality funding, striving for timeliness, predictability and maximum flexibility; negotiate, draft and follow up on bilateral agreements with donors, striving to reduce risk, exposure and reporting burdens.
– Liaise, coordinate and provide information and guidance to counterparts in the Regional Bureaux; ensure that Bureaux and operations implement and actively support UNHCR corporate fundraising priorities; represent donor interests, communicate donor requirements and concerns to Divisions and Bureaux.
– Supervise the recording and tracking of contributions.
– Follow-up the funding situation of specific programme areas and update the corresponding funding and projection tables. Share funding tables with relevant Bureaux, Divisions and Offices to build common understanding on funding status and needs.
– In collaboration with respective Bureaux, Divisions and UNHCR Offices, prepare narrative and financial reports on contributions, in compliance with specific donor requirements. Actively contribute to donor recognition efforts as needed, in collaboration with other colleagues.
– Facilitate DRRM training events for field staff as required.
– Keep abreast of UNHCR’s operations world-wide with a specific focus on emergency situations to be able to serve donors’ information needs on all aspects of UNHCR’s work.

Additional duties for positions in major donor capitals
– Establish targeted donor engagement strategies to strengthen partnerships, sustain support and leverage additional fundraising opportunities in coordination with DRRM and the Regional Bureau.
– Identify opportunities to diversify income streams and grow current level of contributions.
– Develop and cultivate network of counterparts and influencers, including in relevant ministries, parliament and local government.
– Continuously review actions and strategies with a specific focus on monitoring and analysing: key decision points, donor policies on humanitarian assistance, potential for accessing transition and development funding sources, and situation of organizations competing with UNHCR for funds. Develop and maintain donor profile and plan.
– In collaboration with the respective Bureau, Divisions and UNHCR Offices, prepare submissions for specific funding from donor or provide other information donor might require in determining their financial support to UNHCR.
– Represent donor interests, communicate donor requirements and concerns to Divisions and Bureaux.
– Actively contribute to donor recognition efforts as needed, in collaboration with other concerned colleagues.
– Keep abreast of UNHCR’s operations world-wide with a specific focus on emergency situations to be able to serve donors’ information needs on all aspects of UNHCR’s work.

Additional duties for positions in Regional Bureaux
– Develop country or regional strategies to raise locally available funds, including from UN pooled funds.
– In collaboration with DRRM, develop appropriate, high-quality funding submissions, information papers and donor reports; in collaboration with DRRM and country offices, support the negotiation of – contributions from local funding sources, including CERF and country-based pooled funds, striving for timeliness, predictability and maximum flexibility.
– Liaise with respective country offices to have regional understanding of the funding needs as well as funding priorities amongst different countries.
– Ensure aligned messaging on UNHCR’s funding requirements, priorities and policies. Ensure that the Bureau and operations implement and adhere to UNHCR corporate fundraising priorities and procedures.
– Function as contact point for donors in the region and ensure the Bureau’s reflexive outreach to relevant counterparts and embassies, including by senior staff. In collaboration with DRRM, develop appropriate, high-quality funding submissions, information papers and donor reports.
– Implement and coordinate donor recognition efforts in the region, in collaboration with the other concerned colleagues/DRRM.
– Support Bureau management and DRRM in responding in a timely and substantive manner to issues involving the integrity of UNHCR operations.
– Review and edit all relevant narrative and data information for presentation in the Global Appeals and Global Reports as well as any other UNHCR appeal or report documents.
– Contribute to regional funding appeals, HRPs, RRRPs, and other similar mechanisms, in coordination with DRRM.
– Facilitate DRRM training events for Field and Bureaux staff as required.
– Keep abreast of UNHCR’s operations in the region in order to establish UNHCR as a reference point and meet donors’ information needs on all aspects of the work of the Office.
– Support the resource allocation and reallocation process.

– Lead risk assessments and discussions with team(s) to proactively manage risks and seize opportunities impacting objectives. Ensure that risk management principles are integrated in decision-making both at strategic and operational levels. Allocate resources for planned treatments with resource requirements in Strategic Plans. Ensure that risks are managed to acceptable levels and escalate, as needed. If a Risk Owner, designate the Risk Focal Point and certify that the annual risk review is completed and ensure that the risk register is updated during the year, as needed.

– Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For P4/NOD – 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree

Field(s) of Education
International Relations;
Political Science;
Social Sciences;
Journalism;
Communication;
Public Policy;
or other relevant field.

Certificates and/or Licenses
Not specified.

Relevant Job Experience
Essential
Experience in strategic external engagement with donors, UN agencies, partners and governments. Ability to build productive relationships with internal and external stakeholders. Understanding of humanitarian programming and demonstrated ability to effectively advocate.

Desirable
Good understanding of the role of the UN in humanitarian emergencies, its agencies and ways of working. Good research, policy analysis and report writing skills. Track record in resource mobilization and first-hand experience in managing donor relations. Clear understanding of the workings of major donor perspectives, requirements and standards. Knowledge of UNHCR’s policies on programme management, resource allocation, financial rules, as well as UNHCR¿s information systems and databases.

Functional Skills
MG-Resource Mobilization Techniques and Guidelines
ER-Donor Reporting and Related Tracking Systems
ER-Donor Relations – Humanitarian Financing
*CO-Strategic Communication
SO-Networking
*CO-Drafting and Documentation
*CL-Strategy Development and Monitoring
CO-Reporting skills
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

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