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Budget & Programming Assistant SC5 – Baghdad, Iraq


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Job Description

  • Country: Baghdad, Iraq
  • No of vacancies: N/A
  • Salary: N/A 
  • Organization: WFP
  • Gender: Both 
  • Deadline: 2023-12-17


To provide a range of specialized support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources.

KEY ACCOUNTABILITIES (not all-inclusive)

  1. Review budget plans, monitor and analyse project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices, to support financial analysis and optimisation of resources.
  2. Provide comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process.
  3. Support pipeline management ensuring efficient monitoring, to prevent and address pipeline breaks and maximize operational effectiveness.
  4. Contribute to the improvement of internal processes, enhancement of corporate systems and design of tools, to facilitate the overall planning, expenditure forecasting, and budget management and monitoring of resource utilization.
  5. Enter project budget plans and revisions in the corporate systems, to ensure data is timely and accurately captured enabling easy access to information and supporting planning and decision-making.
  6. Review, compile and analyse data, maintain accurate records and files and prepare periodic and ad hoc reports, to support accuracy and efficiency of information presented to internal and external stakeholders.
  7. Maintain communication with several stakeholders regarding project funds management matters and related processes, to clarify any discrepancies and optimise use of funds.
  8. Provide guidance to other support staff and contribute to their learning and development in budget planning, fund management and operational planning, to facilitate continued development and consistency in services delivered.
  9. Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis


Leads by Example with Integrity 

  • Demonstrates and encourages others to uphold the WFP values, principles and standards.
  • Values diversity using respectful and inclusive language and encourages others to do the same.
  • Stays focused and calm when under pressure, encourages others to do the same, and offers guidance and support to manage difficult situations.
  • Demonstrates humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and pursuing opportunities to develop.

Drives Results and Delivers on Commitments

  • Identifies and aligns objectives to the required outcomes, holding self and/or others accountable for the delivery of results for maximum impact.
  • Delegates responsibly and provides appropriate support empowering others to deliver results.
  • Responds readily to change in different contexts and adapts accordingly.

Fosters Inclusive and Collaborative 

  • Promotes inclusive teamwork and psychological safety by encouraging colleagues to collaborate by sharing ideas and openly raising issues.
  • Supports development for others by giving timely and constructive feedback.
  • Seeks out, trusts and listens attentively to diverse views to capture, learn, build and share new perspectives.

Applies Strategic Thinking 

  • Communicates and fulfils WFP’s vision and operational outcomes to deliver meaningful solutions.
  • Demonstrates curiosity, designs and implements new ways of doing things when relevant.
  • Gathers data and different perspectives, shares knowledge and uses evidence to inform decision making.
  • Implements decisions, considering the risks and implications of actions for teams, projects and other initiatives.

Builds and Maintains Sustainable Partnerships 

  • Initiates and builds partnerships by identifying and promoting opportunities for mutual areas of interest and benefit.
  • Collaborates with partners to deliver common objectives by sharing information and cocreating innovative solutions with beneficiaries when appropriate.


Capability Name

Description of the behaviour expected for the proficiency level

Internal Controls & Compliance

Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP’s critical activities.

Performance Budgeting, Analysis & Reporting

Analyzes budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles.

Resource Management

Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders.

Performance Management

Displays sufficient understanding of WFP performance management system to gather relevant and accurate information from internal and external sources for inputs to monitoring and/or evaluation processes.

Supply Chain and Operations Knowledge

Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures).



  • Completion of secondary school education. Bachelor’s degree in Business Administration, Finance, Economics, or other relevant fields is desirable.


  • At least five (5) years of professional work experience in the following areas:
  • Translating operational requirements into financial information.
  • Preparing budgets and reports for management.
  • Reviewing plans and budgets, monitoring financial progress of the projects, reviewing donor reports, and facilitating donor and internal audits.
  • Previous experience of managing grant cycle.
  • Prior experience in a UN organization would be highly desirable.
  • Comprehensive analytical skills and advanced level of knowledge in applications such as Excel, PowerPoint, and SAP.


  • Fluency in English and Arabic is required.


  • .Has supported the preparation and management of budget.
  • Has assisted with the monitoring of budgets/resources plan/pipelines/supply chain.
  • Has assisted in with budget/allotment related issues within WFP budget system.


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