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Senior Executive Support Assistant

Angola

Opportunity Deadline

19/12/2023

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Job Description

Fresh
Angola
  • Country: Luanda, Angola
  • No of vacancies: N/A
  • Salary: N/A 
  • Organization: UNHCR
  • Gender: Both 
  • Deadline: December 19, 2023

Duties
– Provide secretarial and administrative support to the UNHCR Office thus it’s better able to meet its objectives.
– Arrange appointments and maintains supervisor’s calendar. Receive visitors; places and screens telephone calls and answers queries with discretion.
– Arrange meetings, both internal and external, some involving high-ranking officials, and take minutes and/or notes at meetings.
– Prepare informal translations and may act as interpreter.
– Draft correspondence, documents and reports, some of which are highly confidential.
– Receive, screen, log and route correspondence, attach necessary background information and maintain follow-up system.
– Draft official correspondence, documents and reports on routine matters and/or for clearance by the supervisor and ensure follow-up. Maintain filing system for electronic and hard copy documents.
– Maybe required to assist in Human Resources tasks (attendance record, travel arrangements, preparation of travel authorisation, /claims, etc.) for staff within the unit.
– Assist in the preparation of visit programmes, briefings on issues covered by the Unit, collection of documentation for briefing kits; talking points and other material for missions, meetings and visits.
– Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G5- 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
Business Administration, Secretarial, Office Management,
Human Resources, or other related field
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Not specified
Desirable
Completion of UNHCR learning programmes or specific training relevant to functions of the position.

Functional Skills
*IT-Computer Literacy
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
CO-Drafting and Documentation
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

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