Operations Coordinator

• Country: Luanda, Angola
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: FAO
• Gender: both 
• Deadline: 2023-12-19

Tasks and responsibilities

The consultant will lead the following general tasks:

•    Acts as focal point for all project operational matters, organizes and handles the day-to-day operational activities of the field programme (including emergency, rehabilitation and development projects, both national and regional/global projects) and takes action, in consultation with supervisor, on any issues which arise during the execution period;
•    Ensures the timely provision of project inputs (personnel, technical support services, subcontracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors, and in liaison with other support units;
•    Participates in the preparation of project work plans, monitors progress and, where necessary, identifies corrective measures to overcome operational constraints;
•    Reviews and monitors the project budget; prepares requests and revisions as required; maintains and closely monitors budget expenditures and resources; reviews project transaction listings with a view to identifying errors in accounting against budget lines;
•    Prepares and submits the Project Implementation Reports and any other reports required by the Organization;
•    Ensures the completeness and quality of data and documentation in the FAO corporate systems (e.g. GRMS, FPMIS, etc.) for all assigned operational field projects/activities;
•    Prepares analytical reports on project performances, as required;
•    Coordinates action concerning the completion of field projects and arranges for timely and adequate reporting, including identification of project follow-up requirements;
•    Contributes to the formulation of project proposals according to FAO’s procedures and prepare project documents for technical clearance and final approval under different funding arrangements;
•    Performs other duties as required.

In this context, the Operation officer will be responsible the Specific tasks:

•    Advises the programme management of the office by participating in internal meetings, facilitating information sharing, planning/coordinating internal activities as well as supporting day-to-day operations of FAO projects.
•    Monitors FAO Angola’s Regular Programme and extra-budgetary projects budget and oversees budget preparation, funding allocation, budget revisions, field budget authorizations, staff planning etc. and prepares regular financial reports.
•    Coordinate the procurement team the prepares of documents for the Invitation To Bid – ITB, Request For Quotation – RFQ, Request For Proposal – RFP and Letter of Agreement – LoA in collaboration with the technical team and Lead Technical Officers – LTOs;
•    Supports country offices on operational procedures (opening and closure of projects, budget monitoring, budget revisions, etc.) and on the use of FAO system links (FPMIS, GRMS, etc.) at regional level.
•    Contributes to funding mobilization efforts for FAO Programme, reviews the quality and timely inputs to programme preparation as well as the preparation of programmatic and strategic documents and project proposals.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

•    University degree in sciences, statistics, development studies or related areas
•    Working knowledge of English or French and limited knowledge of one of the other two or Arabic, Chinese, Russian or Spanish..
•    At least 7 years of relevant experience in programme/operations area, including hands-on experience in analysis, planning, monitoring and evaluation of development projects and establishing relationships among partners.

FAO Core Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

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