• Country: India
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: WFP
• Gender: Both 
• Deadline: 2023-12-28

JOB PURPOSE:

To provide effective specialized support and technical analyses to SO4 activities that effectively meet the technical assistance to the implementation on ground, and co-ordinate and control business support services for the unit activities to ensure effective service delivery.

KEY ACCOUNTABILITIES (Not all inclusive) 

The key accountability for incumbent is categorized under two broad heads as follows:

A. Supporting the efficient delivery of SO4 targets and objectives

1. Provide support to SO4 operations to ensure that the various activities are performed within the established targets following WFP’s policies and procedures. Prepare a system for tracking the deliverables against the milestones.
2. Prepare a range of reports and data analysis (e.g. technical assistance needs, resource utilization, programme status, performance) and highlight trends/issues ensuring deliverables adhere to corporate standards and quality control.
3. Ensure and/or perform accurate, timely recording of programme related data and consistency of information presented to stakeholders. Assist in preparation of briefing documents, collation of information from various units and periodic updates.
4. Liaise with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities. Support organizing project specific review meetings, technical consultations and workshops.
5. Collaborate with Vendors/State offices for ongoing activities.
6. Oversee and/or review, the work of WFP contracted filed partners, provide follow ups and guidance in consultation with the Head of SO4.
7. Undertake basic data analysis, research of secondary information, prepare for meetings including power-point slides, documents, minutes of important meetings and comprehensive reports.
8. Coordinate and communicate with local partners, agencies, NGOs and government institutions and ensure maintenance of a good database for liaising and responsible correspondence.

B. Provides administrative support to the SO4 Unit focusing on achievement of the  following  results:

9. Respond to a range of operational business in order to provide a timely and accurate resolution. Liaise with other units such as HR, Finance for smooth organizational process implementation
10. Oversee the maintenance of records and databases of the ongoing unit procurements, fund disbursal to ensure information is organized and readily available for staff and compliant with all relevant regulations and policies, and stringent audit requirements
11. Assist managers in planning, monitoring and reconciling budget(s) to ensure that planned financial resources are used effectively.
12. Provide a full range of complex business support services to staff to contribute to the effective functioning of business operations and assess and recommend improvements to procedures and practices.
13. Performs the role of the Leave Monitor for the SO4 Unit ensuring timely compilation of records to HR.
14. Perform the admissible procurement functions delegated to the SO4 units; if required, creation of Purchase Requisitions (PRs), and posting of Service entries of services and goods in the SAP system.
15. Perform any other duties as required.

STANDARD MINIMUM QUALIFICATIONS

EDUCATION

Secondary Education, preferably with specialized certification in the related functional area. University Degree in Business, Commerce, Public Administration, Communications, Economics, Agriculture, Statistics, Information Technology/Computer Science or other related field would be desirable.

EXPERIENCE

6 years of progressively responsible programme /administrative support experience is required at the national or international level with at least 2 years with UN, international-multilateral or multinational organizations.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Has worked with technical teams (i.e. Resilience, Agriculture, Climate adaptation projects, M&E etc.).
• Has contributed to implementation of programmes.
• Has observed or assisted with policy discussions.
• Demonstrated experience of preparing briefs, draft memos, updates and preliminary reports

COMPETENCIES & SKILLS

• Specialized knowledge of the application of common business processes, practical business support methods, procedures and systems used in area of work, gained through technical training and work experience.
• Good communication skills in order to provide specialized business support services to a wide range of individuals. · Ability to analyse and interpret financial data and monitor budgets.
• Ability to proactively analyse the basic programme information and progress and recommend areas for improvement, create and maintain database of basic information. · Experience in coordinating the work of others and self.
• Ability to use MS Office, presentation softwares with ease for basic analysis and presentation.
• Ability to maintain confidentiality.
• Ability and experience to work on SAP will be an added advantage.

LANGUAGE

Excellent writing and communication skills in English and working knowledge of Hindi.

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