Senior Partnership Manager (National Position)

• Country: Tak, Thailand
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: IRC
• Gender: Both 
• Deadline: N/A 

Major Responsibilities

PARTNERSHIP MANAGEMENT:
• Lead the partner due diligence process including partner vetting report preparation and partner project capacity review of new partners and coordinate with other staff member in the Programs and Award Management Unit, operations staff and program staff in the field to evaluate risks and recommend mitigation plans.
• Initiate partners’ project proposal and budget reviews and coordinate with technical program staff and M&E staff to provide recommendations and support to enhance partners’ capacities for effective project implementation.
• Coordinate with program staff in the field, operations staff and other staff members in the Programs and Award Management Unit to ensure the completeness and effective implementation of partners’ projects.
• Assist Partnership Coordinator in sub award agreement and sub award amendment development and coordinate with IRC Headquarters to complete sub award agreement process in OTIS system.
• Initiate partnership opening and closing meetings by working closely with program teams in the field, other staff in the Programs and Award Management Unit and operations staff in compliance with PEERS.
• During post-award, conduct thorough reviews and ensure timely and accurate submission of all partners’ financial and reconciliations in accordance with partnership agreements. Financial reports should be reviewed in conjunction with programmatic reports, and signed off by the senior management team to ensure consistency in programmatic objectives and financial spending.
• Ensure the timely and accurate submission of all partners’ progress reports and coordinate with technical program staffs and M&E team to review the reports and provide feedback to partners.
• Flag any partner compliance issues, major budget fluctuations, significant overspending or underspending with the Partnership Coordinator and senior management team as quickly as possible to ensure timely mitigation.
• Coordinate with program staff in the field operations staff and other staff in the Programs and Award Management including the M&E Coordinator and the M&E Managers to conduct post-award monitoring and prepare compliance monitoring reports and recommendations in a timely manner.
• Work with the other staff in the Programs and Awards Management Unit, the finance staff and program staff in the field to address any identified issues through robust corrective action plans, with regards to both programmatic implementation and financial spending.
• Ensure that all program, financial and compliance monitoring visits and reports are completed in a timely manner and to a high standard, and shared with partners for feedback.
• Maintain a tracking sheet and filing system (soft copy) of all partner proposals, due diligence checks, agreements, modifications, program and financial reports, monitoring reports, and relevant correspondence.
• Serve as the focal point for partners and IRC staff to provide information, raise concerns, and support and communicate their correspondences and feedback.
• Conduct/facilitate trainings/refresher trainings for partners on donor rules and regulations, and other topics as identified from partnership project capacity review reports and regularly communication with program teams – following up on post-training to ensure that capacities and processes are improved.
• Liaise with the IRC Financial Controller and IRC Headquarters in regards to any partner reconciliation or payment request as necessary.
• Assist the Partnership Coordinator in ensuring IRC Thailand county program’s robust partner relationship management characterized by the core partnership principles of equality, complementarity, transparency, results-oriented approaches and responsibility.

PARTNER SUPPORT AND NETWORKING:

• Identify capacity building needs (both new and existing skills) of partners on an ongoing basis, and work with the appropriate IRC teams to address them.
• Conduct operational training to partners as needed.
• Actively engage in and help drive IRC regional partnership initiatives, including participating in working groups and thematic meetings on partnership approaches and practices. Facilitate relevant trainings and workshops as required.
• Actively participate in, and contribute to, IRC Thailand country program meetings and trainings as relevant.
• Provide assistance based on requests from IRC Headquarters as assigned by the Partnership Coordinator.
• Any other duties as assigned by the Partnership Coordinator.

Key Working Relationships
Position Reports to: Partnership Coordinator
Position directly supervises: N/A
Indirect Reporting: N/A
Other Internal and/or external contacts:
Internal: Internal: senior management team technical coordinators and field-based technical teams; M&E Team members; Programs and Awards Management Unit team members; Finance Unit; Supply Chain Unit; HR Unit, IRC Regional staffs and headquarter staffs
External: IRC partners

Job Requirements

Education: Bachelor’s degree in business administration or equivalent
Work Experience: Minimum five years of work experience with partners in an NGO environment
Demonstrated Skills and Competencies:
• Previous work experience in managing partners and knowledge of rules and regulations as they apply to partnership management
• Good interpersonal and communication skills
• Ability to prioritize tasks and work under pressure
• Responsive to urgent requests on a timely basis
• Willingness to travel frequently to the field and meet with partner
• Good problem solving skills
• Ability to be flexible and work in a fast-paced environment under competing deadlines
• Understanding of working in a multicultural environment
• Good command of written and spoken English. Burmese or Karen is a plus
• Computer proficient, with experience using Microsoft Word and Excel
Certificates or Licenses: N/A
Working Environment: The position will be based in the IRC office in Mae Sot, with extensive travel to field sites and refugee camps along the Thailand-Myanmar border.

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