Finance Specialist

• Country: Guatemala City, Guatemala
• No of vacancies: N/A
  
• Salary:  N/A 
• Organization: IRC
• Gender: Both 
• Deadline: N/A 

Responsibilities:

Under the direct supervision of the Finance Manager & Administration, in coordination with the IRC-Guatemala Financial Team and Finance Office at NCA, the main functions and roles assigned to the Finance Officer are included but not limited to:

Specific responsibilities

·       Actively support in the management of all operational aspects of the Finance and Accounting Office, especially related to PROEDUSOL

·       Assist in the implementation of financial policies, procedures and systems.

·       Ensure compliance with the procedures and guidelines of IRC Guatemala and NCA-Finance regional headquarters.

·       Review all payment files, keeping and adequate backup copy of the accounting support documentation.

·       Review advance payment requests, expense reports, and spreadsheets for accuracy and completeness.

·       Ensure legal payroll deductions are paid on time to avoid fines

Cash and Banking

·       Receive payment requests (Payment Requests) for processing and review in accordance with internal financial and accounting requirements.

·       Prepare checks or manage electronic transfers to make required payments

·       Support in requests for international fund transfers before the local financial institution (Banco de América Central – BAC Guatemala)

·       Review bank and cash fund reconciliations, ensuring all records are correct and up to date, including preparation of the Office cash flow report.< /span>

·       Ensure the availability of funds in the bank account to cover monthly requirements

·       Carry out Petty Cash and Programmatic Funds audits, as designated.

Personnel management

·       Serve as a technical resource person for the Finance & Accounting

Administrative Duties

·       Support the Finance Manager in the management of administrative and accounting processes, according to the programming and collaborative agendas of the assigned area

Operational Duties

·       Review all Purchase Requisitions (PR) and Purchase Orders (PO) and ensure proper and correct coding of financial dimensions prior to approval.

·   In coordination with the Logistics department, prepare commitment lists each month for financial obligations already subscribed, but not captured in financial reports.

Finance / Budgets

·       Act at all times in accordance with local law and generally accepted standards of accounting practice and principles.

·  Review funding allocations to allow for proper program targeting and appropriate budget coding.

·     Produce monthly and quarterly reports to be reviewed by Finance Management & Administration, or Office of the Financial Controller

·       Assist in the preparation of the PROEDUSOL budget with the SMT of Guatemala

·       Record and update financial information in the Sun system in an efficient and timely manner

·       Assist in the review and updating of financial reports Sun & BvA

Subsidy Financial Management:

·      Help ensure that all office budgets and PROEDUSOL and Country Office expense plans are aligned with planned expenses.

·   Coordinate with Programmatic, Operational & Finance the preparation of the Guatemala Office cash projection summary to be presented to the Country Director for further action.

·    Ensure compliance with the agreements with each of the donors, specifically in financial and accounting matters of the Partners.

Security / Communication

·       Communicate with the main Finance office regarding security issues inside and outside the office with the guidance of the Finance Manager & Administration

·       Inform the Finance Management & Administration regarding any irregularities that occur within the IRC Office, the organization of personnel and the security sites indicated in the internal policies and procedures.

Update

Qualifications

POSITION PROFILE – REQUIREMENTS:

·       Bachelor’s Degree in Accounting or Advanced Diploma in Accounting

·       Minimum of three (3) years of accounting experience, especially in International NGOs

·  Computer savvy with significant experience in Excel, knowledge of the SUN System accounting package will be an added advantage.

·       Excellent oral and written communication skills

·       Flexibility, ability to work independently and meet deadlines

·       Advanced English (would be a plus)

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