National Operations Assistant

• Country: Luanda, Angola
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: FAO
• Gender: Both 
• Deadline:  2023-12-26

Tasks and responsibilities

The incumbent will lead the following general tasks:

•    Assist the Operations coordinator in managing all resources and facilities based in the office or at project intervention sites
•    Ensure compliance with FAO administrative procedures for the necessary documentation for the smooth operation of projects implemented in the Country.
•    Maintain financial records and office monitoring systems.
•    Manage funds for advances; reconcile expenses, balances, payments, and other data for daily transactions and reports; administer the project’s petty cash fund; monitor project accounts for which responsibility is assigned and assist in the necessary calculations for periodic funding requests.
•    Complete all necessary documentation for missions and field trips for all project personnel or invited guests (Tas, TECs).
•    Organize the administrative archive of the projects and maintain the necessary material and technical supplies for the normal functioning of the office.
•    Maintain constant communication with the Project’s Administrative/Financial personnel and receive necessary guidance for the smooth operation of the projects.
•    Keep records and inventories of the assets and properties of the projects.
•    Execute precise and updated actions regarding operational requirements for personnel, equipment, material and equipment acquisitions, and field disbursements.
•    Verify purchasing and contracting processes according to FAO procedures established in Manual 502, such as: requesting quotations, preparing comparative tables, and generating purchase orders in GRMS.
•    Keep a record of project input sheets to ensure compliance with FAO-approved technical specifications.
•    Process requests for the registration of new suppliers in the FAO system.
•    Ensure logistics for workshops, meetings, forums, and other events within the FAO’s work agenda.
•    Coordinate the transportation and delivery of inputs acquired from suppliers to the final implementation areas of the project.
•    Participate in the preparation of annual procurement plans for Representation projects.
•    Contribute to the preparation of management reports based on the monitoring of times and processes of the procurement team.
•    Perform other activities that may be necessary within your area of operations at FRANG.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

•    University degree in sciences, administration, agriculture or related areas
•    Working knowledge of English, French or Spanish
•    At least 3 years of relevant experience in programme/operations area, including hands-on experience in analysis, planning, monitoring and evaluation of development projects and establishing relationships among partners.
•    National of Angola

FAO Core Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

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