JOB PURPOSE

To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.

KEY ACCOUNTABILITIES AND RESPONSIBILITIES

1. Provide assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
2. Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
3. Liaise with other internal units/offices on HR related matters, i.e., payroll, contracts, etc. and provide necessary information in order to enable timely HR services.
4. Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance, and training requirements, to support analysis and reporting needs.
5. Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
6. Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
7. Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
8. Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, Performance Management, etc.), ensuring compliance with the established deadlines and accuracy of HR data.
9. Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.
10. Perform other related duties and responsibilities as required.

STANDARD MINIMUM QUALIFICATIONS

EDUCATION:

Completion of secondary school education. Bachelor’s degree in Human Resources Management; Economics, management, business Administration, rural development, social sciences or related field is desirable. Professionally qualified certificate in Human Resources Management is an advantage.

EXPERIENCE:  

• A minimum of five (5) years of relevant experience in Human Resources Management.
• Experience in broad range of entitlements & benefits, recruitment and contract administration is required;
• Work experience with international organization and /or working with United Nations Common System is desirable.

LANGUAGE:  Excellent knowledge of written and spoken English and Filipino.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Has managed and implemented HR policy and procedures in line with the organization’s operating standards
• Has conducted specific HR Services activities such as payroll administration, aspects of recruitment and interviews administration
• Has provided ad-hoc guidance to junior staff
• Has provided briefing to new recruits as part of the onboarding process
• Has gained experience working across a range of WFP contexts and with varying strategic priorities