JOB PURPOSE

To provide coordination, administrative services and research to support the efficient and effective procurement services.

KEY ACCOUNTABILITIES (not all-inclusive)

Within the assigned unit and delegated authority, the Procurement Associate will be responsible for the following duties:

1. Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
2. Identify and recommend potential suppliers, and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
3. Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.
4. Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.
5. Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
6. Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.
7. Research, collect and analyse data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.
8. Manage updates and further develop databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.
9. Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
10. Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
11. Prepare annual procurement reports and plans. Monitor and follow up on its implementation. Keep stakeholders informed for timely action.
12. Ensure implementation of sourcing strategy and e-procurement tools.
13. Perform other related duties and responsibilities as required.

STANDARD MINIMUM QUALIFICATIONS

• Education
  • Secondary education with specialized certification in procurement or supplementedby training in procurement.
  • Bachelor’s Degree in Business or Public Administration Economics, Political Sciencesand Social Sciences or closely relevant field is desirable but not required
• Experience
  • At least 6 years of experience in procurement management and services
  • Experience in the usage of computers and office software packages (MS Word, Excel,etc) and experience in handling of web based management systems.
  • Experience conducting supplier research/assessment
  • With strong coordination experience with other operations (e.g., logistics), retailers,wholesalers and traders
• Language
  • Fluency in both oral and written communication in English and local language in duty station

REMUNERATION PACKAGE

• Approximate monthly salary starts at PHP 65,000++
• Medical coverage that can be extended to eligible dependents