Grants Coordinator Nigeria Maiduguri

Specific Responsibilities

• Prepare reports for donors, partners, and government on program progress,ensuring all reporting requirements of donors are delivered on time and in a quality manner.
• Ensure quality of program writing, including program activity plans, reports and informal updates.
• Work with the Grants Manger to develop concept notes and donor proposals, and participate in writing them in close cooperation with relevant departments in NRC Nigeria.
• Support in the development of generic concept notes, briefing notes and SITREPS to be used in donor meetings and visits.
• Maintain program files and ensure copies of donor concept notes, proposals, contracts,and reports are correctly filed in the Filing Tree.
• Responsible for donor compliance of the respective grants and project cycle management processes for allocated projects.
• Support in the development and implementation of grants-related trainings, including proposal and report writing.
• Ensure that all programme staff are aware of requirements and conditions of grant agreements and contracts, through the use ofgrant opening/mid/closing meetings and other methods.
• Support in the maintenance of an accessible and well-organized filing system for storing all grant-specific files for all of NRC’s past and active grants and ensure that grant coordination systems and processes are successfully implemented.
• Support in keeping the Grants Tracker updated.
• Support in ensuring all documentation required is ready and available for audits.

Roles and Responsibilities

• Adherence to NRC policies, guidance and procedures and consideration of NRC global and regional strategies when executing functions related to this role.
• Develop and maintain overview of all grants, donor requirements, compliance, rules and regulations, and internal and external deadlines, including filing of grant documents (including through the grants database – forthcoming).
• Support in the coordination of development of donor applications and reports, as well as ensuring donor compliance and quality control.
• Contribute to the development and revision of funding proposals, budgets and donor reports.
• Be updated on donor priorities, trends and track and share relevant calls for proposals to the relevant teams.
• Document, analyze, and share learning from proposal and reporting process, and compliance with donor rules and regulations.
• Contribute to continuously improving internal grant management systems.
• Provide an internal helpdesk on donor related issues, including organize and deliver trainings in donor rules and regulations, as well as proposal and report writing.
• Coordinate the development and distribution of internal reports.
• Contribute to PCM training and usage of the NRC PCM framework in the CO as delegated by the Grants Manager.
• Support external donor audits.
• Represent NRC towards relevant partners and donors as delegated.
• Promote the rights of IDPs/returnees in line with the advocacy strategy.

• Between 3-5 years of relevant experience within field of expertise
• Relevant university degree or higher education
• Relevant experience with grants management in the humanitarian sector
• Experience from working with humanitarian and development donors
• Good understanding of donor rules and regulations
• Skills and experience in report and proposal writing
• Strong communication, coordination and interpersonal skills
• Strong analytical skills (data and financial)
• Ability to mediate in high-stress scenarios with competing interest
• Excellent written and oral communication skills in English
• Above average computer skills, with proficiency in Word, Excel, PowerPoint, Outlook