Project Assistant

• Country: Kyiv, Ukraine
• No of vacancies: N/A
  
• Salary: N/A
• Organization: DRC
• Gender: Both 
• Deadline: 2024-01-07

Responsibilities

• Partnerships Management:
  • Provide administrative support in documenting partnership standards and procedures.
  • Assist in preparing operational tools and training materials for partners.
  • Help in administrative tasks related to supervising DRC partners.
  • Assists in organizing capacity-building sessions and collects data for performance evaluations.
  • Assists in the logistical aspects of organizing field missions, including travel arrangements and scheduling.
  • Support communication with partners, including drafting meeting minutes.
  • Maintain and update a comprehensive partner database, including contact details, partnership history, and relevant notes.
  • Provides administrative and logistical support in the partner mapping process. Assists in organizing data, maintaining records, and preparing reports or presentations based on the mapping outcomes.

• Project Implementation:
  • Support in monitoring project implementation and compliance with standards.
  • Provide administrative assistance to project staff and partner CSOs.
  • Maintain well-organized project files and documents, ensuring efficient access and retrieval.
  • Assists in organizing capacity-building activities and collecting feedback on their effectiveness.

• Accountability and reporting:
  • Aid in managing tracking tools and preparing reports, including gathering data and data entry.
  • Perform basic quality checks on data and reports to ensure accuracy and reliability before submission.
  • Supports the execution of accountability measures and documenting the impact of activities within the partnership program, such as gathering necessary documentation and feedback.

• Coordination:
  • Provide logistical support in coordination with DRC partners and internal units.
  • Assist in organizing meetings and activities with external stakeholders.

Required experience and competencies:

• Experience:
  • Minimum 1 year of relevant experience in NGO projects.
  • Desired experience in partnership management and capacity building for national NGOs and CSOs.
  • Desired experience in project implementation tasks, with an understanding of basic project management principles.
  • Previous experience with DRC is an important asset.

• Competencies:
  • Strong skills in using Microsoft Office applications (particularly Word, Excel and PowerPoint) and Microsoft’s online tools (particularly Outlook, Microsoft Teams and SharePoint).
  • Skills in assisting with the preparation of reports, proposals, and other written materials.
  • Skills in supporting monitoring and evaluation activities, including data collection and basic analysis.
  • Effective team-player and problem solver.
  • Efficient time and priority management with attention to deadlines.
  • Calm and diplomatic in nature.

       Education:

• Required: Bachelor’s degree in social sciences, finance, international development, administration or any other relevant field

        Languages:

• Required: Ukrainian, fluent.
• Required: English, working knowledge.
• Desirable: Russian, working knowledge.

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