• Country: Saint Johns, USA
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: UNDP
• Gender: Both  
• Deadline: 2024-01-04

Duties and Responsibilities

Under the overall guidance and in coordination with the UNDP Multi-Country Office (MCO) for Barbados and Eastern Carribean, the Project Coordinator will implement the agreed project activities and ensure that objectives are reached as set out in the PIP. The position assumes full responsibility for developing workplans, managing and implementing effectively and efficiently all project activities and resources (human, financial, physical / material assets, etc) under all components of the project in order to meet expected results. Project Coordinator is responsible for the day-to-day management and decision-making for the project.

The Project Coordinator will be expected to deliver results in the areas of:
Advisory Support on Policy and Overall Direction of the Project

• Liaise with partners or its appointed Project Assurance roles to ensure the overall direction and integrityof the project;
• Lead the strategic planning, formulation and monitoring of programmatic issue.
• Lead on the development of project workplans
• Ensure the overall relevance, and performance of the project, the effective realization and quality of outputs, and adherence to applicable UNDP’s standards, rules and regulations;
•  Implementation of programme results
•  Implementation of reporting, monitoring and evaluation policies and strategies

Provide support for effective project planning, management and implementation of the project

•  Manage the realization of project outputs through activities;
•  Manage the Projects’ finances according to the budgets;
•  Compile and summarize information and data for the formulation of project work plans, draft annual/quarterly budgets, proposals on implementation arrangements, and on other specific project related topics or issues.
•  Lead on all aspects of project implementation in accordance with the PIP. Ensure quality of delivery by consultants, beneficiaries, and contracted companies; and communicate findings to the supervisor.
• In collaboration with national counterpars, mobilize goods and services to initiative activities including drafing ToR for required goods and services and facilitating the procurement for needed items for the conference. This should be in alignment with UNDP rules and regulations and will be for:
•  In country transportation services for non VIP participants
•  Event management services
•  Audiovisual equipment, electronics, internet and IT services at conference location.
• Support the preparation of communications materials (e.g. digital banners, social media, other media outreach; back drops; branding
• Supervise the maintenance of the Project related documentation (contracts, reports, correspondence, an inventory list of all equipment purchased, etc. under the Project);
• Prepare Final Project Review Reports being submitted to the Project Board. Identify follow-on actions and submit them for consideration to the Project Board;
• Manage the transfer of project deliverables, documents, files, equipment and materials to national beneficiaries; where applicable

Perform other duties as required.

Knowledge management and learning

• Excellent ability to identify significant capacity-building opportunities, ability to get capacity built, excellent ability to demonstrate national capacities built (mastery of the tools and their application);
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills;Display understanding of the relevant contemporary ICT tools and continuously act towards personal capacity building;
• Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners, Respectful and helpful relations with all UN staff.

Partnership building and resource mobilization

• Advocates for UNDP’s work and represents UNDP with national authorities, the donor community, and international financial institutions, where requested;
• Engage with government officials at the national, regional and local levels where requested; Establish and maintain dialogue with government officials, both local and national, NGOs, partners, donors and communities to provide knowledge and understanding, ensuring accurate interpretation of the program’s mission;
•  Liaises regularly and forges close linkages with other UNDP programs, agencies and entities, as well as other international and national stakeholders concerned with or providing support to the UNDP Barbados MCO;
•  Contributes to the harnessing of effective partnerships and competitive selection of Responsible Parties for the implementation of UNDP projects;
• Supports programming work and participates effectively in coordination forums and frameworks

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

Required Skills and Experience

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