Finance Associate, position reserved for internal UNOPS candidates only

Under the supervision of the Finance Analyst, the Finance Associate will perform the following tasks:

1) Receipt, verification of documents and recording of payment requests

• Correctly record the various payments without a purchase order and “Prepayments” and track them in oneUNOPS.
• Reception of the various files and verification of their compliance with the IPSAS standards in force in UNOPS.
• Check the conformity of the signatures, the amounts of the “Prepayment” request  
• Correctly record “Prepayments” in oneUNOPS once the files are complete in accordance with UNOPS procedures and rules 
• Submit these transactions for peer approval with the required Delegation of Authority (DoA).

2) Cash management, operational advances and petty cash

• Assist users when using the different cash management methods;
• Receipt of files containing authorization from headquarters, the “cash book journal” and supporting documents;
• Verification of supporting documents, consisting of checking requisitions, invoices or receipts and the conformity of signatures;
• Verification of the eligibility of each petty cash expense based on the recommendations included in the petty cash management documents;
• Verification of the eligibility of each expense according to the forecast lines found in the authorization of the operational advance from headquarters;
• Record the reconciliations in the oneUNOPS ERP and submit them for approval to the person who has the DoA level required for approval.

3) Creation of accounting entries for correction of accounting entries and recovery of direct costs, contributions and other transactions:

• Based on indications from headquarters, CDMCO or projects, correct accounting entries as required;
• Receive and analyze support files for the GLs of correction of accounting entries;
• Check the validity of support documents and the conformity of signatures;
• Check and prepare the GLs form, paying attention to budget allocations in debit and credit;
• Submit the GLJE forms to the required signatories, attaching the required support documents; before registration, check the completeness of the supporting documents and the presence of all required signatures;
• Record the GLs in the oneUNOPS ERP and upload the support documents to the system.

• Support the Financial Analyst in controlling all aspects of account keeping and preparing a related report;
• Ensure proper classification and archiving of supporting documents and other financial documents;
• Any other tasks as requested by supervisors.

4) Knowledge building and knowledge sharing

• Organize and facilitate training and learning initiatives for staff on finance-related topics;
• Provide strong contributions to knowledge networks and communities of practice by synthesizing lessons learned and disseminating best practices in human resources;
• Provide feedback, ideas and internal knowledge on processes and best practices and use them productively and regularly;
• Guarantee support to colleagues in financial procedures. 

• Having a high school diploma is required
• Having a Bachelor’s degree or a Bachelor’s degree in economics, financial management, finance, accounting or a similar field would be an asset

Experience:

• Have at least 6 years of relevant and progressive professional experience in project or program financial management for candidates with a high school diploma is required
• Candidates with a Bachelor’s degree in Economics, Financial Management, Finance, Accounting or a similar field must have at least two (2) years of experience in the field.
• Having a current employment contract with UNOPS or being an internal UNOPS candidate is required.

Language:

• Perfect command of French (read, spoken and written) is required
• Knowledge of English would be an asset